Office Assistant
Clarvida - California
Summary
Clarvida is seeking a detail-oriented and proactive Office Assistant. As an Office Assistant, you will be responsible for a variety of administrative tasks, including answering and directing phone calls, greeting visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, and assisting with billing and special projects. Your role is crucial in ensuring smooth day-to-day operations and supporting program staff and management.
Job description
About the Role
Clarvida is seeking a detail-oriented and proactive Office Assistant. As an Office Assistant, you will be responsible for a variety of administrative tasks, including answering and directing phone calls, greeting visitors, handling mail and faxes, maintaining office supplies, scheduling meetings, and assisting with billing and special projects. Your role is crucial in ensuring smooth day-to-day operations and supporting program staff and management.
Responsibilities
- Answer and direct phone calls; take messages as appropriate
- Greet visitors and direct them to the appropriate person
- Prepare outgoing faxes and distribute incoming faxes
- Photocopy a broad range of materials
- Schedule meetings and appointments
- Type routine correspondence and prepare files as assigned
- Maintain and order inventory of office supplies
- Assist in new hire set-up process for office or program
- Maintain and ensure HIPAA, ethical standards, and professional boundaries with all staff and clients
- Assist with billing to clients or Medi-Cal and Medi-Care
- Research and prepare special projects as assigned. Recommends changes to internal office procedures and workflow
- Assist supervisor or management in the development of the work unit's annual budget, contracts, and monitoring adherence to such on a monthly basis
- Attend meetings and/or trainings to take notes or minutes
- Handle or assist with small office moves (office furniture)
- Other duties as assigned or necessary to support the program, office, and/or the company
Required Qualifications
- High School Diploma or GED with computer or business courses
- One year of work experience, preferably in an office setting providing general clerical support
- Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills
- Intermediate level PC skills required
- Excellent organizational, interpersonal, computer, and communication skills
- Ability to effectively prioritize and manage time
Requirements
- High School Diploma or GED with computer or business courses
- One year of work experience, preferably in an office setting providing general clerical support
- Excellent phone manner, good arithmetic skills, and strong spelling, grammar, and punctuation skills
- Intermediate level PC skills required
- Excellent organizational, interpersonal, computer, and communication skills
- Ability to effectively prioritize and manage time
Benefits
- Paid vacation days
- Sick leave
- Paid holidays
- Medical, Dental & Vision
- DailyPay
- Training & development
- Continuing education credits
- 401(k) retirement plan
- Free licensure supervision
- Employee Assistance Program
- Pet insurance
- Employee discounts
Company overview
Clarvida - California is a behavioral health and human services organization operating in California, providing comprehensive mental health and wellness services to individuals and communities. The organization specializes in delivering evidence-based therapeutic interventions, counseling services, and support programs designed to address various mental health conditions and behavioral challenges. As part of the broader healthcare ecosystem, Clarvida focuses on accessible, quality care that integrates clinical expertise with compassionate support. Their services likely include outpatient counseling, crisis intervention, substance abuse treatment, and community-based mental health programs tailored to meet the diverse needs of California residents. The organization operates within the framework of California's healthcare regulations and collaborates with other healthcare providers, social service agencies, and community organizations to ensure holistic care delivery. Clarvida's mission centers on improving mental health outcomes and enhancing the quality of life for individuals and families through professional, culturally competent services that promote recovery, resilience, and overall well-being in the communities they serve.