Office Manager I
Centerstone
Summary
Provides reception, record keeping, filing, typing, purchase requisition processing, and other information management support necessary for the administrative operation of programs located at the facility, as directed by the Area Manager.
Job description
Summary of Position
Provides reception, record keeping, filing, typing, purchase requisition processing, and other information management support necessary for the administrative operation of programs located at the facility, as directed by the Area Manager.
Essential Duties & Responsibilities
- Supervises support staff assigned to the site.
- Assists with managing clinical staff schedules to ensure client needs are met.
- Coordinates special projects as assigned.
- Coordinates building care and maintenance, including space utilization to best meet program needs, smoking areas, parking, and other facility-related needs.
- Attends agency and staff meetings as assigned by the Area Manager and communicates relevant information to staff.
- Reviews and/or completes purchase requisitions, ensuring appropriate coding and required approvals are in place.
- Ensures quantitative compliance of medical records in accordance with established QI/UM standards.
- Monitors non-clinical purchases to ensure office supplies are adequately maintained and purchasing decisions are made responsibly.
- Completes and submits monthly reports within assigned deadlines.
- Ensures switchboards are answered by 7:50 a.m.
- Ensures all facility licensure requirements are met, as documented through the Plan of Compliance.
- Ensures facility requirements are met, as demonstrated through the Site Evaluation Tool.
- Ensures daily activities are entered and marked complete by the end of each business day for themselves and assigned staff.
Qualifications
A bachelor's degree, or demonstrated progress toward a bachelor's degree, from an accredited college or university is required. Four years of relevant experience may be accepted in lieu of the degree.
Proficient typing and data entry skills are required, along with a strong command of English grammar and spelling and effective proofreading skills.
Must have a valid driver's license in good standing with at least 3 years of driving experience.
Requirements
- Bachelor's degree or demonstrated progress toward a bachelor's degree, or four years of relevant experience in lieu of degree
- Proficient typing and data entry skills
- Strong command of English grammar and spelling
- Effective proofreading skills
- Valid driver's license in good standing with at least 3 years of driving experience
Benefits
- Medical, Dental & Vision
- Flexible Spending Accounts
- Health Savings Accounts
- 403(b) Retirement Plan
- Paid Time Off
- Ten Paid Holidays
- AD&D Insurance
- Life Insurance
- Long Term Disability
- Employee Resource Groups
- Continuing Education
- Employee Assistance Program
Company overview
Centerstone is one of the nation's largest nonprofit behavioral healthcare organizations, providing comprehensive mental health and substance use disorder services across multiple states. Founded as a 501(c)(3) organization, Centerstone operates as a leading healthcare provider specializing in behavioral health treatment, addiction recovery, and crisis intervention services. The organization serves over 250,000 individuals annually through a network of facilities in Florida, Illinois, Indiana, Kentucky, and Tennessee. Centerstone offers a full continuum of care including outpatient therapy, inpatient treatment, residential services, crisis management, counseling, housing support, and specialized programs for veterans, children, and families. Following its historic merger with Brightli in 2025, the organization now employs more than 10,000 professionals including psychiatrists, psychologists, master's-level clinicians, social workers, and support staff. Centerstone's innovative approach includes the Centerstone Institute, which focuses on clinical research, evidence-based practice implementation, and quality improvement initiatives. The organization is recognized for its commitment to underserved populations and its development of the first known simulation training center for community-based behavioral health clinicians.