Oncore Calendar Analyst
University of Chicago
Summary
The OnCore Calendar Analyst supports the configuration, maintenance, and quality assurance of study calendars within the Clinical Trial Management System (CTMS), OnCore. The analyst builds calendars in the OnCore CTMS, including calendar amendments, in accordance with established guidelines and procedures, interprets clinical research protocols and related study documents to build accurate study calendars, and manages vendor-performed calendar builds through quality checks and implementation of institutional standard operating procedures. As a member of the Research Systems & Coverage Analysis Unit within the Office of Clinical Research, the analyst works collaboratively with coverage analysts, finance teams, vendors, support staff, and other OnCore users to support clinical trial workflows. The position also supports end-user training, performs system testing and troubleshooting, and supports testing of calendar workflows in Epic.
Job description
Responsibilities
- Builds and configures study calendars in OnCore based on research protocols and related study documents.
- Processes calendar amendments in accordance with established guidelines, procedures, and institutional requirements.
- Audits vendor generated calendar builds for accuracy, completeness, and compliance with institutional requirements and SOPs.
- Implements institutional SOPs related to OnCore calendar configuration, quality assurance, and related workflows.
- Performs system testing and quality assurance of calendar and application functionality during upgrades and enhancements.
- Troubleshoots and tests calendar build and subject management issues in OnCore.
- Provides technical support to coverage analysts, finance specialists, and other OnCore users regarding calendar functionality and related workflows.
- Provides ad hoc reporting to Research Systems & Coverage Analysis Unit leadership.
- Assists in developing learning tools and reference materials for OnCore calendars and related functionality.
- Coordinates department or clinic compliance with a moderate level of guidance.
- Prepares, completes and submits all compliance documentation on a routine basis.
- Coordinates compliance committee meetings.
- Performs other related work as needed.
Minimum Qualifications
Education: Minimum requirements include a college or university degree in related field. Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
Preferred Qualifications
- Prior experience building and configuring study calendars within OnCore.
- Ability to interpret clinical research protocols and related study documents.
- Experience providing technical support to customers or end users.
Preferred Competencies
- Demonstrates strong problem-solving and critical-thinking skills.
- Demonstrates strong organizational and project management skills.
- Manages high-volume workloads while meeting deadlines.
- Demonstrates strong attention to detail.
- Communicates effectively, both verbally and in writing.
- Works effectively with internal teams and external vendors.
- Provides effective customer service and technical support.
- Adapts effectively to changing priorities, processes, and system requirements.
Requirements
- College or university degree in related field
- 2-5 years of work experience in a related job discipline
- Prior experience building and configuring study calendars within OnCore
- Ability to interpret clinical research protocols and related study documents
- Experience providing technical support to customers or end users
- Strong problem-solving and critical-thinking skills
- Strong organizational and project management skills
- Manages high-volume workloads while meeting deadlines
- Strong attention to detail
- Communicates effectively, both verbally and in writing
- Works effectively with internal teams and external vendors
- Provides effective customer service and technical support
- Adapts effectively to changing priorities, processes, and system requirements
Benefits
- Health insurance
- Retirement plan
- Paid time off
Company overview
The University of Chicago is a world-renowned private research university founded in 1890 and located in Chicago's Hyde Park neighborhood. As a premier academic institution, it operates one of the most comprehensive biomedical research enterprises in the United States through its Biological Sciences Division, which includes over 1,100 faculty members across 10 basic science and 14 clinical departments. The university manages extensive research infrastructure including the University of Chicago Medicine Comprehensive Cancer Center, multiple specialized research institutes, and maintains affiliations with Argonne National Laboratory and Fermi National Accelerator Laboratory. With research funding exceeding $450 million annually and more than 3,300 patents filed since 1987, the institution is a global leader in scientific discovery and innovation. The Biological Sciences Division alone supports over 500 research-active faculty who secure an average of $588,000 in NIH funding per principal investigator, focusing on areas including cancer biology, immunology, microbiology, molecular metabolism, neuroscience, and evolutionary biology. The university's commitment to interdisciplinary research and its unique position as manager of national laboratories creates unparalleled opportunities for translational research and scientific advancement.