Paralegal

Essential Duties

• Maintain the Legal Department's centralized matter-management system, calendars, task lists, status reports, and follow-up logs, including responsibility assignments, deadlines, next steps, and supporting documents.
• Assist with litigation, claims, subpoenas, administrative proceedings, investigations, and pre-litigation disputes by organizing files; maintaining chronologies, pleadings, discovery, correspondence, and key-date calendars; coordinating document collection and legal holds; supporting discovery responses; and monitoring deadlines and case status.
• Serve as a day-to-day liaison among the General Counsel, Comunilife staff, insurers, brokers, vendors, government agencies, and outside counsel; schedule calls, gather information, route requests, and follow up on open items while preserving attorney-client privilege and confidentiality.
• Review and abstract contracts, leases, amendments, engagement letters, licenses, grants, and other legal documents. Record key terms such as parties, scope, fees, payment obligations, renewal and expiration dates, notice periods, termination rights, insurance requirements, indemnification, reporting duties, deliverables, consent requirements, and compliance obligations.
• Maintain contract and lease repositories and obligation calendars; issue advance reminders; obtain required certificates, notices, reports, approvals, and supporting documentation; and escalate missed deadlines, discrepancies, or noncompliance to the General Counsel.
• Support contract administration by tracking drafts, approvals, signatures, amendments, renewal decisions, insurance certificates, vendor documentation, and fully executed copies. Confirm that final documents are properly named, indexed, retained, and accessible to authorized staff.
• Administer document-retention and legal-hold processes in coordination with Legal, Compliance, Information Technology, Human Resources, Finance, Property Management, and program staff. Maintain retention schedules, hold notices, acknowledgments, custodial records, disposition documentation, and audit trails.
• Assist with organizational policy management, including maintaining the policy inventory and review calendar; tracking responsible owners, revision histories, approvals, training requirements, attestations, and implementation dates; and coordinating timely periodic reviews.
• Prepare clear, accurate materials for the Board of Directors and committees, including presentations, agendas, resolutions, written consents, briefing summaries, talking points, supporting exhibits, approval trackers, and follow-up items. Proofread for accuracy, consistency, and completeness.
• Support corporate governance and affiliate-entity administration by maintaining organizational records, governing documents, committee charters, resolutions, approvals, signature records, conflict disclosures, and other corporate records.
• Conduct factual and legal research at the direction of the General Counsel; summarize findings; prepare first drafts of routine correspondence, notices, forms, memoranda, checklists, procedures, and other legal or compliance documents for attorney review.
• Assist with compliance monitoring, audits, trainings, internal reviews, and corrective-action tracking. Gather and organize supporting evidence, maintain issue logs, document follow-up, and escalate overdue or high-risk items.
• Review incoming legal and compliance communications, identify responsive deadlines and responsible departments, and ensure timely routing and follow-up. Elevate legal questions to the General Counsel.
• Develop and improve templates, trackers, workflows, naming conventions, and standard operating procedures for Legal and Compliance to increase accuracy, consistency, security, and efficiency.
• Handle confidential, privileged, personnel, client, tenant, financial, health, and business information with discretion and in accordance with Comunilife policies and applicable law.
• Perform other related legal, compliance, governance, and administrative duties as assigned by the General Counsel.

Qualifications

Bachelor's degree from an accredited college or university and a paralegal certificate from an ABA-approved program preferred; an equivalent combination of relevant education and experience may be considered.

At least two years of progressively responsible paralegal or legal-operations experience, preferably supporting an in-house legal department, nonprofit organization, health or human-services provider, housing organization, law firm, or similarly regulated environment.

Demonstrated experience managing litigation files and outside counsel, abstracting contracts or leases, calendaring obligations and deadlines, administering records-retention or legal-hold processes, and preparing executive or board materials.