Payroll Administrator

Position Summary

The Payroll Administrator is responsible for overseeing the entire payroll process, ensuring accurate and timely payments for a multi-state and international workforce. Additionally, the Payroll Administrator plays a pivotal role in streamlining operations, implementing best practices, and driving continuous improvement.

Job Responsibilities

• Manage the day-to-day payroll operations, including processing, and compliance
• Process biweekly US payroll and monthly international payroll, then transfer that information to the general ledger while maintaining detailed records and reconciling payroll data to ensure accuracy
• Develop and implement long-term payroll strategies that align with the company's overall business objectives
• Stay up-to-date with federal, state, and local payroll regulations to ensure the organization remains compliant
• Identify opportunities to streamline processes, reduce costs, and enhance efficiency
• Audit timesheets, taxation, garnishment deductions, benefit, and 401k deductions to guarantee accuracy and compliance
• Process garnishment paperwork and maintain garnishment records in payroll system
• Address employee queries related to payroll promptly and professionally
• Research, analyze, and resolve all issues and discrepancies, reporting to management as needed
• Register with tax agencies as needed, ensuring compliance with regulatory requirements
• Assist with payroll and timekeeping training for new employees and managers
• Support HR Operations by answering employee queries, processing employment verifications, and maintaining accurate records
• Work with 3rd party tax service vendor to ensure timely and accurate tax processing
• Prepare and distribute biweekly and monthly payroll related reports

Required Qualifications

• 3-5 years of experience managing & processing payroll for a mid-sized organization or equivalent experience in accounting
• Strong understanding of payroll accounting principles, tax laws, and regulatory compliance
• A strategic mindset with the ability to think critically and solve complex problems
• Proficiency in payroll software and systems
• Strong detail orientation
• Excellent verbal and written communication skills, including active listening skills
• Technically savvy and proficient in Microsoft Office programs

Preferred Qualifications

• Bachelor's degree in human resources, accounting, finance, or equivalent experience
• Experience in Workday Payroll strongly preferred
• Certified Payroll Professional