Payroll Analyst

Job Summary

The Payroll Analyst is responsible for the timely and accurate processing of payroll obligations, including but not limited to, tax registrations & filings, documentation, vendor relationships, audits, reconciliations, and issue remediation.

Essential Functions

• Respond to notices and inquiries from agencies with clarity and professionalism, maintaining trust and ensuring timely resolution of issues
• Ensure payroll activities comply with federal, state, and local regulations, maintaining up-to-date knowledge of applicable laws and internal policies reducing risk of penalties and ensuring full compliance
• Evaluate current payroll processes to identify inefficiencies and recommends improvements that enhance operational effectiveness and data accuracy
• Collaborates cross-functionally to ensure payroll data integrity across systems, reducing manual corrections and improving reporting accuracy
• Implement approved system and process enhancements to streamline payroll operations and reduce manual errors; create and maintain Payroll documents and procedures
• Prepare and deliver detailed payroll reports to stakeholders, to support business initiatives, financial analysis and decision-making; review reports periodically to ensure accurate reporting
• Provide escalation support to Payroll Coordinators on complex Payroll transactions and employee inquiries in a timely and professional manner, ensuring high levels of service and satisfaction; may provide mentorship to Payroll Coordinators
• Assist with internal and external audits and reconciliation for payroll related taxes and activities; review and resolve any discrepancies timely
• Monitors employee deductions and disbursements to ensure proper compliance
• Maintains complete and accurate documentation for all payroll transactions, ensuring audit readiness and compliance
• Maintain and update company and employee tax setups across systems and relevant agency websites to ensure accuracy, compliance, and proper registration and setup at the state and local levels
• Ensures that all reporting, including taxes, are completed accurately and timely payroll tax returns, minimizing exposure to interest or fines
• Comply with Company and department policies and standards; performs other duties as assigned

Skills and Abilities

• Strong time management and prioritization abilities
• Effective communicator, able to partner cross-functionally to gather and disseminate information
• Able to independently research and resolve issues that may span multiple systems, departments, companies, and/or agencies
• Deep operational and technical payroll knowledge, including local taxes and tax reciprocity rules and regulations
• Proficiency in Microsoft Office, particularly Excel