Payroll Specialist
RxSight, Inc.
Summary
The Payroll Specialist is responsible for the accurate and timely processing of weekly and semi-monthly payroll, payroll tax compliance, and benefit deduction reconciliations. This role supports payroll operations, maintains data integrity within HRIS systems, and collaborates cross-functionally with Human Resources, Finance and Accounting to ensure compliance, accuracy, and strong internal controls.
Job description
Overview
The Payroll Specialist is responsible for the accurate and timely processing of weekly and semi-monthly payroll, payroll tax compliance, and benefit deduction reconciliations. This role supports payroll operations, maintains data integrity within HRIS systems, and collaborates cross-functionally with Human Resources, Finance and Accounting to ensure compliance, accuracy, and strong internal controls.
Payroll Processing
- Process accurate and timely weekly and semi-monthly payroll using HRIS/payroll systems.
- Review and validate timecards, PTO requests, and payroll adjustments for completeness and accuracy in a SOX compliant environment.
- Execute employee termination payroll processing, including final pay calculations, in accordance with company policy and required approvals.
- Maintain payroll data integrity within HRIS systems, ensuring accurate employee setup, changes, and updates.
- Oversee the payroll email inbox, ensuring timely responses, proper delegation, and resolution of inquiries.
Payroll Tax & Reconciliations
- Research and resolve federal, state, and local payroll tax notices, including correspondence with tax agencies.
- Open and maintain state withholding, SUI, SDI, and local tax accounts across multiple jurisdictions.
- Monitor annual federal and state tax rate changes and compliance requirements, and proactively update payroll systems accordingly.
- Perform year-end payroll duties, including W-2 and W-3 review, annual reconciliations, and year-end checklists.
- Perform payroll reconciliations, including tax liability, quarter-end, and year-end reconciliations, and reconcile payroll registers against general ledger accounts.
- Prepare payroll reports, including headcount reports, tax liability summaries, variance reports, and ad hoc reporting for Finance, HR, and leadership as needed.
- Support payroll-related month-end close by providing the payroll register, departmental allocations, accrual data, and supporting schedules to the General Ledger team.
- Support internal and external audit requests related to payroll.
Benefits & Deduction Administration
- Review and reconcile benefit contribution imports, payroll deductions, and carrier invoices to ensure accuracy and data integrity.
- Identify and resolve discrepancies between HRIS, payroll, and benefit carrier systems in a timely manner.
- Apply pre-tax and post-tax benefit deduction types correctly, including their impact on employee net pay and payroll tax calculations.
Cross-Functional Support
- Collaborate with Human Resources, Accounting and Finance to ensure accurate payroll processing and employee data management.
- Support process improvements and documentation efforts related to payroll operations.
- Partner with the General Ledger team on month-end close by supplying payroll data and reconciling payroll registers and liability accounts to the general ledger.
- Escalate complex payroll issues to management as appropriate.
Requirements
- Minimum of 3 to 5 years of direct payroll processing experience in a multi-state and multi-jurisdiction environment, including payroll tax notice resolution
- Experience processing multi-cycle payroll (weekly, semi-monthly, or other frequencies) required
- Hands-on experience with HRIS and payroll systems required (Paylocity, ADP, UKG, Paychex, or similar; Paycor a plus)
- Proficient in multi-state and multi-jurisdiction payroll processing using HRIS systems
- Strong attention to detail with the ability to review and validate timecards, adjustments, and final pay calculations accurately and within tight deadlines
- Solid understanding of SOX compliance, internal controls, and segregation of duties as it relates to payroll operations
- Effective communicator with experience managing payroll inquiries and cross-functional requests in a fast-paced environment
- Demonstrates sound judgment and the ability to connect the dots across payroll, tax, HR, and Finance functions
- Collaborative team player with a positive attitude, openness to change, and a continuous improvement mindset
- Post-entry/intermediate level experience with excel (VLOOKUP/XLOOKUP, other formulas)
- Experience with general ledger postings, account reconciliations, and supporting Finance with payroll-related journal entries preferred
- Experience working in a SOX-controlled or audit-sensitive environment preferred
- FPC or CPP certification a plus
Company overview
RxSight, Inc. is a pioneering ophthalmic medical technology company headquartered in Aliso Viejo, California, that has revolutionized cataract surgery with its groundbreaking Light Adjustable Lens (LAL) technology. Founded in 1997 and publicly traded on NASDAQ under the ticker RXST, the company has commercialized the world's first and only adjustable intraocular lens (IOL) system that can be customized after cataract surgery. The RxSight system comprises the Light Adjustable Lens (LAL), Light Delivery Device (LDD), and associated accessories, enabling surgeons to fine-tune patients' vision post-operatively to achieve optimized visual outcomes. This innovative technology allows for personalized vision correction, addressing both spherical and astigmatic refractive errors with unprecedented precision. RxSight's mission is to transform the premium cataract surgery experience by empowering surgeons to partner with patients in achieving customized visual results tailored to individual lifestyle needs. The company's technology represents a significant advancement in ophthalmology, offering LASIK-like accuracy in cataract surgery and positioning RxSight as a global leader in adjustable intraocular lens technology.