People Services & Executive Support Coordinator

About the Role

SprintRay is looking for a proactive, energetic, and highly organized People Services & Executive Support Coordinator to help keep our Los Angeles headquarters running smoothly while creating a welcoming and engaging experience for our employees, visitors, and leadership team. This is a hands-on, people-facing role for someone who loves organizing events, bringing people together, solving problems, and making things happen.

Employee Experience & Events

• Plan, organize, and execute employee engagement activities, appreciation events, company lunches, celebrations, and team-building activities.
• Coordinate larger company events, including Founder's Day, holiday celebrations, leadership meetings, and executive retreats.
• Own event logistics from start to finish, including scheduling, catering, vendors, supplies, communications, setup, and cleanup.
• Partner with People Services to create a positive, welcoming, and engaging workplace experience.
• Help coordinate employee recognition initiatives, milestones, and special celebrations.
• Identify opportunities to improve the employee experience and bring new ideas to the team.

Office Coordination & Front Desk

• Serve as a welcoming, professional first point of contact for employees, candidates, customers, executives, and VIP visitors.
• Maintain a consistent onsite presence at the front desk and help ensure the office is organized, welcoming, and ready for business.
• Coordinate conference rooms, visitor arrivals, meetings, deliveries, and daily office needs.
• Help manage office supplies, kitchen inventory, snacks, catering, and common areas.
• Work with facilities, IT, and outside vendors to coordinate office repairs, services, and improvements.
• Assist with office setup, furniture moves, event preparation, and other hands-on tasks as needed.
• Identify and address office needs proactively rather than waiting for someone to report a problem.

Executive & Administrative Support

• Provide administrative and logistical support to SprintRay's executive leadership team.
• Coordinate meetings, calendars, travel arrangements, reservations, and itineraries as needed.
• Assist with executive meetings, offsites, retreats, presentations, and special requests.
• Anticipate leadership needs and proactively coordinate details to keep priorities moving.
• Help manage last-minute changes, scheduling conflicts, and time-sensitive requests.
• Support cross-functional projects and follow through on action items to ensure completion.

People Services & Project Coordination

• Support new hire onboarding logistics, including preparing workspaces, coordinating welcome activities, and helping new employees navigate their first days.
• Assist with employee communications, scheduling, and coordination of People Services initiatives.
• Help plan and execute company-wide programs, recognition activities, and workplace improvements.
• Track project timelines, coordinate stakeholders, and follow up on outstanding tasks.
• Support special projects across People Services, facilities, and executive operations.
• Look for opportunities to improve processes, organization, and the overall employee experience.

What We're Looking For

• 2–5+ years of experience in office coordination, workplace experience, employee engagement, event coordination, administrative support, executive support, or a similar role.
• Demonstrated experience independently coordinating events, meetings, employee activities, or projects involving multiple stakeholders.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities and follow through on details.
• Experience supporting managers, senior leaders, or executives with administrative and logistical needs.
• A warm, outgoing, service-oriented personality with excellent interpersonal and communication skills.
• A proactive, resourceful approach—you notice what needs attention and take action.
• Comfortable working in a fast-paced environment where priorities can change quickly.
• Strong attention to detail and the ability to work independently without constant direction.
• Comfortable interacting professionally with employees at all levels, customers, executives, and VIP visitors.
• Proficiency with Microsoft Office, Google Workspace, and common scheduling and collaboration tools.
• Willingness to handle both high-visibility projects and everyday office tasks with the same level of care.
• Ability to maintain appropriate discretion and confidentiality.

Work Environment & Schedule

This position is 100% onsite at our Los Angeles headquarters, five days per week. The role serves as a primary onsite presence for People Services and requires regular availability during business hours. Occasional flexibility for early mornings, evenings, or after-hours coordination may be necessary to support company events, executive schedules, and international travel. This is a highly interactive position that involves frequent collaboration with employees, executives, vendors, and visitors.