Procurement and Inventory Manager
AP MAX INC
Summary
The Procurement and Inventory Manager oversees procurement, inventory, and logistics for our compounding pharmacy. This role ensures timely availability of raw materials, ingredients, and supplies while maintaining regulatory compliance. The ideal candidate brings experience in pharmaceutical supply chains, inventory control, and vendor management across sterile and non-sterile compounding environments.
Job description
Position Summary
The Procurement and Inventory Manager oversees procurement, inventory, and logistics for our compounding pharmacy. This role ensures timely availability of raw materials, ingredients, and supplies while maintaining regulatory compliance. The ideal candidate brings experience in pharmaceutical supply chains, inventory control, and vendor management across sterile and non-sterile compounding environments.
Key Responsibilities
Procurement & Supplier Management
- Strategically source and procure pharmaceutical ingredients, excipients, packaging, and sterile compounding materials from approved vendors.
- Cultivate strong supplier relationships ensuring consistent quality, cost-effectiveness, and timely deliveries.
- Negotiate favorable pricing and contracts in strict adherence to USP , , and guidelines.
Inventory Control
- Monitor and manage inventory levels of APIs, bases, and compounding supplies to prevent shortages or overstocking.
- Develop and implement demand forecasting models based on prescription trends and regulatory requirements.
- Ensure proper storage and handling of temperature-sensitive and hazardous materials.
Compliance & Documentation
- Guarantee full compliance with FDA, DEA, state pharmacy board, and USP guidelines.
- Maintain meticulous records including lot tracking, MSDS documentation, and chain of custody for controlled substances.
- Collaborate with Quality Assurance to verify all raw materials meet compounding standards.
Logistics & Operations
- Oversee and optimize inbound and outbound shipments with couriers and distributors.
- Ensure cold-chain logistics compliance for temperature-sensitive pharmaceuticals.
- Identify supply chain disruptions and implement contingency plans.
- Leverage ERP systems to enhance inventory tracking and operational efficiency.
- Align inventory levels with production needs in close collaboration with compounding pharmacists and technicians.
Requirements
- Certificate or bachelor's degree in supply chain management, Pharmacy, Business, or a related field.
- Minimum of 2 years of professional experience in procurement, inventory management, or warehouse operations within the pharmaceutical or manufacturing industry.
- Experience in pharmaceutical warehousing and procurement is highly desirable; relevant manufacturing industry experience is also acceptable.
- Proficiency with warehouse management, inventory management, or enterprise resource planning (ERP) systems.
- Excellent analytical, problem-solving, and negotiation skills.
- Demonstrated experience establishing and organizing warehouse operations, including bin configuration, inventory locations, storage systems, and inventory organization.
- Experience with NetSuite is strongly preferred. Experience with comparable systems, including Intacct, Microsoft Dynamics, or other dedicated warehouse and inventory management platforms.
- Experience with LifeCycle inventory management systems.
- Previous experience managing procurement and inventory operations within a pharmaceutical or regulated healthcare environment.
- Strong knowledge of USP , , and standards and guidelines governing pharmaceutical compounding practices.
- Knowledge of Drug Enforcement Administration (DEA) reporting requirements, controlled substance management, and applicable regulatory compliance standards.
- Certified Supply Chain Professional (CSCP) or Certified Pharmacy Technician (CPhT)
Benefits
- Medical, Dental & Vision
- 401(k) Matching
- Paid Time Off
- Bonus Eligibility
- Flex Days
- Holidays
Company overview
AP MAX INC is a retail pharmacy company operating in the healthcare sector, specializing in pharmaceutical retail services. As a retail pharmacy provider, the company focuses on dispensing prescription medications, over-the-counter drugs, and healthcare products to consumers. Retail pharmacies like AP MAX INC play a crucial role in the healthcare ecosystem by providing accessible medication distribution, patient counseling, and medication management services. These establishments typically offer a range of healthcare products including prescription drugs, medical supplies, personal care items, and health monitoring devices. Retail pharmacies serve as important community healthcare access points, often providing immunization services, health screenings, and medication therapy management. The company operates within the competitive retail pharmacy landscape, which includes both independent pharmacies and larger chain operations. AP MAX INC's business model centers on pharmaceutical retail operations, customer service, and healthcare product distribution, contributing to the broader healthcare delivery system by ensuring medication accessibility and supporting patient health outcomes through professional pharmacy services.