Program Administration Coordinator
Alpha Omega
Summary
Alpha Omega is seeking a qualified Program Administration Coordinator to support one of our clients. This position provides mission-essential staffing and operational support that directly enables the timely and effective delivery of contractual requirements across multiple federal agency workstreams. The role ensures candidates navigate the contractor background investigation (BI) process and are onboarded quickly, accurately, and in compliance with agency requirements.
Job description
Responsibilities
- Supports the planning, coordination, tracking, and delivery of federal contractual deliverables.
- Drafts select deliverables.
- Manages the approval process.
- Coordinates the onboarding, offboarding and transfer processes of candidates and contractors.
- Primary POC for candidates navigating the government background investigation process, including intake, completion of PDF forms, IRS requirements, PIV cards and GFE procurement.
- Works directly with Contract Project Managers and ensures correct information flows between all stakeholders, government and corporate.
- Responds to requests for information and maintains open communication channels for status and logistics.
- Responsible for maintaining records databases and some contract artifacts.
- Works with CPMO Manager to maintain CPMO library, including standard operating procedures (SOPs), and participates in continuous improvement initiatives.
- Under the direction of the CPMO Manager and Contract PMs, responsible for the maintenance, delivery and filing of: Monthly Personnel Staffing Reports, Quarterly Personnel Reports, Monthly Accrual Reports, Monthly Invoices, Monthly Program KPI and SLA reports, Quarterly Subcontractor Reports, Weekly Staffing Status to Contract PM(s).
Required Skills/Experience
- 1-3 years of experience supporting federal government contracts, program management offices (PMOs).
- Coordinating tracking, ensuring quality and schedule for contractual deliverables.
- Developing, maintaining and managing Standard Operating Procedures (SOPs), process documentation, and operational workflows.
- Managing document repositories, records, and knowledge management systems using SharePoint or similar collaboration platforms.
- Supporting cross-functional teams and stakeholders in preparation, review, coordination, and submission of contractual deliverables.
- Maintaining deliverable schedules, status reporting, action item tracking, and supporting documentation.
- Ensuring documentation and deliverables comply with contractual requirements, organizational standards, and quality expectations.
- Facilitating collaboration among program, technical, and corporate support teams to meet contractual objectives and deadlines.
- Excellent skills required in Excel; SharePoint; Microsoft Teams; Copilot Chat; Adobe PDF.
- Problem-solving in fast-paced environment.
- Ability to work independently and as part of multiple teams.
- Exceptional organizational skills.
- Excellent written and verbal communication skills.
Preferred Skills
- Understanding of software development lifecycle (SDLC) or other technical areas.
Preferred Education
Associate’s degree minimum.
Desired Certifications
Agile, scrum master, software or other training and certifications a plus.
Requirements
- 1-3 years of experience supporting federal government contracts, program management offices (PMOs)
- Coordinating tracking, ensuring quality and schedule for contractual deliverables
- Developing, maintaining and managing Standard Operating Procedures (SOPs), process documentation, and operational workflows
- Managing document repositories, records, and knowledge management systems using SharePoint or similar collaboration platforms
- Supporting cross-functional teams and stakeholders in preparation, review, coordination, and submission of contractual deliverables
- Maintaining deliverable schedules, status reporting, action item tracking, and supporting documentation
- Ensuring documentation and deliverables comply with contractual requirements, organizational standards, and quality expectations
- Facilitating collaboration among program, technical, and corporate support teams to meet contractual objectives and deadlines
- Excellent skills required in Excel; SharePoint; Microsoft Teams; Copilot Chat; Adobe PDF
- Problem-solving in fast-paced environment
- Ability to work independently and as part of multiple teams
- Exceptional organizational skills
- Excellent written and verbal communication skills
- Preferred: Understanding of software development lifecycle (SDLC) or other technical areas
- Preferred Education: Associate’s degree minimum
- Desired Certifications: Agile, scrum master, software or other training and certifications a plus
Benefits
- 15 days PTO
- Paid parental leave
- Paid military leave
- Paid bereavement leave
- 11 paid Federal holidays
- 5 floating holidays
- Health Insurance
- Dental Insurance
- Life Insurance
- STD/LTD coverage
- 401(k) plan with match
- FSA/DFSA/HSA
- Tuition reimbursement
- Professional development reimbursement
Company overview
Alpha Omega is a pioneering medical device company specializing in advanced neurosurgical and neuroscience equipment, with a particular focus on Deep Brain Stimulation (DBS) technology. Founded in 1993 in Nazareth, Israel, the company has established itself as a global leader in brain electrophysiology systems for both clinical applications and research. Alpha Omega develops sophisticated hardware and software solutions that enable precise brain mapping and navigation during DBS procedures, helping neurosurgeons accurately target specific brain regions for treating Parkinson's disease, essential tremor, dystonia, and other neurological disorders. The company's flagship products include the Neuro Omega and Neuro Smart systems, HaGuide software, and various navigation tools that simplify DBS procedures while improving patient outcomes. With operations spanning Israel, the United States, Germany, and China, Alpha Omega serves hundreds of hospitals and research institutions worldwide, providing innovative solutions that bridge the gap between neuroscience research and clinical practice in functional neurosurgery.