Program Business Analyst

In this role, you will coordinate, track, and suggest improvements for a wide array of programmatic operations with key duties including meeting management, events & activities for community building and ecosystem stakeholder engagement, program electronic data structure maintenance, website maintenance for our internal and external sites, and documentation of program operations for long-term strategic planning exercises. Reporting to the LEEP Director / Program Manager, this position will use basic skills and professional concepts in project/initiative planning, budgeting and scheduling to assist with coordinating program operations needs related to a high volume of participant onboarding and offboarding activities, project management tasks for participants' Cooperative Research and Development Agreement (CRADA) finances and sponsor reports, and communications and media tasks to enhance our outreach to both internal and external audiences through targeted channels including web, social media, newsletters, and events.

What You Will Do

• Monitor participant projects' financial reports, partner with program's budget analyst, and fellow project leads to track expected expenses.
• Support program participants with complex procurement documentation, justifications, and systems access as needed to meet their CRADA project objectives and milestone deliverables.
• Coordinate the Cyclotron Road program's weekly office hour and team operations meeting, tracking participant needs and program team deliverables.
• Plan and manage the monthly all-hands meeting agenda by soliciting input from program managers and canvassing participant needs.
• Assess the program's electronic program file maintenance system.
• Coordinate the annual new cohort onboarding processes and activities in collaboration with program partners and sponsor requirements.
• Schedule and track the cohort offboarding meetings and walk-throughs according to project end dates.
• Review and assess historical operations processes for the program and develop an up-to-date internal reference document for continuity and strategic planning efforts.
• Track communications cycle needs using existing comms schedule and support seasonal comms activities for the program.
• Identify opportunities for social media communications to boost program and participant engagement.
• Draft social media and website blog content.
• Support planning and content for a quarterly newsletter for external stakeholders.
• Manage content and updates to our internal program participant website.
• Assess current program collateral materials and help identify updates needed.
• Support planning and execution of programmatic events for Berkeley Lab participants, prospective applicants, and ecosystem visitors.
• Represent the program at outreach events for prospective applicants during recruitment periods.
• Develop and maintain an annual seminar series for program participants to engage with Berkeley Lab scientific community.

What We Are Looking For

• A Bachelor's Degree (or equivalent knowledge/training) in Business, Communications, or related field and a minimum of 1 year of experience supporting program business operations in a professional, academic, or research environment, or an equivalent combination of education and experience.
• Experience with program operations and project management, including coordinating activities with multiple diverse stakeholders.
• Demonstrated proficiency using prominent cloud-based software platforms and applications, including Google Workspace, MS Office Suite, and Zoom video conferencing.
• Experience performing basic web-based research and website updates.
• Demonstrated analytical skills, including the ability to proactively identify a wide range of issues, problem-solve, develop creative solutions, and recommend alternative approaches.
• Exceptional organizational skills, showcasing the ability to manage competing priorities, meet deadlines, take initiative, and adapt quickly to changing work priorities.
• Excellent written communication skills, with a history of producing professional, error-free emails, documents, reports, and presentations.
• Proven oral and interpersonal skills, including the ability to collaborate across teams and internal and external stakeholders.

Desired Skills/Knowledge

• Familiarity with networking and business development in a start up environment.
• Demonstrated ability to contribute to the development of program operations systems and optimization of processes.
• Knowledge of Berkeley Lab, the University of California (UC), the Department of Energy (DOE), and/or local, state, and federal policies, procedures, and regulations.