Program Coordinator I
Children's National Hospital
Summary
The Program Coordinator will provide administrative and program support to plan, implement and coordinate programs, events and educational activities, and to administer policies and procedures as well as office management.
Job description
Functional Accountabilities
Safety
- Speak up when team members appear to exhibit unsafe behavior or performance
- Continuously validate and verify information needed for decision making or documentation
- Stop in the face of uncertainty and takes time to resolve the situation
- Demonstrate accurate, clear and timely verbal and written communication
- Actively promote safety for patients, families, visitors and co-workers
- Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance
Provide Operational Oversight
- Coordinate administrative tasks consistent with workload requirements and available resources.
- Participate in specified divisional operations and systems.
- Recommend and participate in development of new processes and systems to meet departmental needs.
- Train and mentor new investigators and research staff on processes; assist with determining work assignments, schedules and priorities; provide work guidance and oversee the activities of one or more processes.
- Maintain and process employee time cards and attendance records.
Manage Budget
- Participate in the development, monitoring, and reconciliation of operating and capital budgets; (e.g., budget variance and performance reports; budgetary
- Ensure availability of data for management decision making.
Committees and Meetings
- Coordinate the Activities of the Regulatory, faculty and staff meetings; prepare meeting documentation including teleconference; assign and distribute review material; draft minutes;
- Coordinate correspondence and maintain extensive filing system.
Administrative Support
- Serve as a liaison with internal departments, investigators, and external collaborators and investigators; prepare and proof complex administrative and contractual documents, correspondence, memoranda, letters, presentations and reports; provide support with project management activities.
- Assist with updates to the website, maintain mailing lists, file logs.
- Coordinate and schedule office appointments, meetings and conferences with other CNMC departments, investigators.
- Assist with other office duties as needed.
Requirements
- High School Diploma or GED (Required)
- Degree in Research Administration, Business Administration, Finance, Hospital Management, or Healthcare Administration (Preferred)
- 3 years Experience in program administration involving academic, medical or research activities
- Excellent written and verbal communication skills
- Experienced in department budget and personnel administration and communication
- Computer Skills – Excel, Microsoft Word, Access, & PowerPoint
Benefits
- Medical, Prescription Coverage
- Infertility Health Services
- Transgender Health Services
- Paid Time Off
- Vacation Accrual Day One
- Sick Leave
- Paid Holidays
- Personal Day
- 401(k) Plan
- Healthcare Spending Account
- Dependent Care Spending Account
- Life Insurance
- AD&D Coverage
- Long-Term Disability Coverage
- Tuition Assistance
- Fitness Resources
- Employee Assistance Program
- Commuter Benefits
Company overview
Children's National Hospital is a premier pediatric healthcare institution located in Washington, D.C., recognized as one of the top children's hospitals in the United States. Founded in 1870, it serves as the region's primary pediatric academic medical center, providing comprehensive care across all pediatric specialties. The hospital operates a 323-bed facility and offers advanced medical services including neonatal intensive care, pediatric surgery, oncology, cardiology, and neurology. As an academic medical center affiliated with the George Washington University School of Medicine and Health Sciences, Children's National is deeply involved in pediatric research, medical education, and clinical innovation. The institution is particularly renowned for its Sheikh Zayed Institute for Pediatric Surgical Innovation and its leadership in pediatric genomics and precision medicine. Children's National consistently ranks among the top pediatric hospitals nationally, with specialties in cancer, cardiology, neurology, and neonatology receiving particular recognition for excellence in patient care and outcomes.