Program Coordinator - Research & Development Operations
The Henry M. Jackson Foundation for the Advancement of Military Medicine
Summary
HJF is seeking a Program Coordinator to provide administrative project oversight of a narrower scope under the direction of a supervisor. Coordinates asset management, project reporting, management of administrative tasks (Mural Health; ClinCards; REDCap), coordinating with various government and non-government points-of-contact, contract support, onboarding, proposal support, and purchasing. Completes more routine tasks independently and relies on guidance from higher Program Manager (PM) levels for more complex tasks.
Job description
This position will be in support of the Research and Development Operations portfolio of awards primarily in the San Antonio market and will work closely with program managers, scientific investigators, and customers to meet programmatic goals. Reports directly to the portfolio Sr. Program Manager in San Antonio.
Responsibilities
- Under supervision, ensures the terms and conditions of the award / funding vehicle are adhered. Assists in ensuring all required reports are completed and submitted on time.
- Monitors study performance and oversees development and implementation of new protocols.
- May require regulatory support.
- Communicates with internal staff and external customers. Negotiates with vendors and obtains quotes for equipment.
- Provides administrative support under the direction of a supervisor such as hiring, purchasing, and tracking progress.
- Assists in overseeing and managing collection, maintenance, analysis, and evaluation of data used in grant submissions, presentations, and publications.
- May include budgetary responsibility to include plan/forecast.
- May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.
Qualifications
Education and Experience: Bachelor's Degree required. Minimum of 0-2 years experience required. At least 1 year of relevant experience preferred.
Required Knowledge, Skills And Abilities
- Knowledge of organizational objectives, the federal budget process, office automation.
- Ability to work completely independently, use sound judgement in solving problems.
- Coordinate many complex systems and programs simultaneously.
- Knowledge of project management principles, and good communications skills.
- This position requires that you obtain and maintain a T1/Public Trust background check.
Physical Capabilities
- Lifting: Requires lifting materials up to 10 lbs.
- Ability to stand or sit at a computer for prolonged periods.
- Ability to climb, pull, and lift heavy objects.
Work Environment
This position will take place primarily in an office setting.
Requirements
- Bachelor's Degree required
- Minimum of 0-2 years experience required
- At least 1 year of relevant experience preferred
- Knowledge of organizational objectives, the federal budget process, office automation
- Ability to work completely independently, use sound judgement in solving problems
- Coordinate many complex systems and programs simultaneously
- Knowledge of project management principles, and good communications skills
- This position requires that you obtain and maintain a T1/Public Trust background check
Benefits
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Health Savings Plans
- Retirement Plans
Company overview
The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a global nonprofit organization dedicated to advancing military medicine through scientific research, education, and clinical innovation. Founded in 1983 and named after the late U.S. Senator Henry M. "Scoop" Jackson, HJF serves as a critical bridge between the military medical community and civilian research institutions. The foundation provides essential administrative, programmatic, and logistical support to military medical researchers, enabling groundbreaking discoveries in areas such as combat casualty care, infectious diseases, psychological health, and rehabilitation medicine. HJF operates in partnership with the Uniformed Services University of the Health Sciences, the Department of Defense, and other federal agencies, managing hundreds of research programs worldwide. With a focus on translational research, the foundation accelerates the development of medical solutions that benefit both military personnel and civilian populations, while maintaining the highest standards of scientific integrity and ethical conduct.