Project Assistant III
University of Chicago
Summary
The Project Assistant III will coordinate and support a wide range of administrative support functions, processes and activities for the Section of Hematology/Oncology in the Department of Medicine. This is an academic discretion position.
Job description
Responsibilities
- Answer and respond to internal and external calls and visitors, referring them to appropriate area or individual.
- Distribute mail, order supplies and maintain office area as well as equipment.
- Analyze and resolve issues of varying complexity.
- Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively orally and in writing; identify priorities; recognize and resolve or refer problems; work effectively with supervision and as a part of a team; use or learn a range of position-related software applications.
- Provide general clerical support to faculty and staff including: assisting with correspondence, presentations, coordinating meetings and making travel arrangements.
- Screening and detail message taking is of the utmost importance as patients, physicians, and fellows will be calling with critical information.
- Assist with onboarding/departure of faculty and staff including management of online directory.
- Assist with financial matters including: purchase orders, invoices, travel reimbursements, and other payment/billing activities.
- Order supplies (via Internet) for office and laboratories.
Competencies
- Communicate effectively in English, both orally and in writing required.
- Work effectively with supervision and as a part of a team required.
- Identify priorities; recognize and resolve or refer problems required.
- Proficient knowledge of Microsoft Word, Excel and Outlook required.
Education, Experience, or Certifications
Education: High School Diploma, or equivalent, from an accredited institution required. Bachelor's degree preferred.
Experience: One to two years of office experience required. Three years of office experience in complex, fast-paced office environment preferred. Hospital or academic medical center experience preferred.
Requirements
- High School Diploma, or equivalent, from an accredited institution required
- One to two years of office experience required
- Communicate effectively in English, both orally and in writing required
- Work effectively with supervision and as a part of a team required
- Identify priorities; recognize and resolve or refer problems required
- Proficient knowledge of Microsoft Word, Excel and Outlook required
- Bachelor's degree preferred
- Three years of office experience in complex, fast-paced office environment preferred
- Hospital or academic medical center experience preferred
Benefits
- Health insurance
- Retirement plan
- Paid time off
Company overview
The University of Chicago is a world-renowned private research university founded in 1890 and located in Chicago's Hyde Park neighborhood. As a premier academic institution, it operates one of the most comprehensive biomedical research enterprises in the United States through its Biological Sciences Division, which includes over 1,100 faculty members across 10 basic science and 14 clinical departments. The university manages extensive research infrastructure including the University of Chicago Medicine Comprehensive Cancer Center, multiple specialized research institutes, and maintains affiliations with Argonne National Laboratory and Fermi National Accelerator Laboratory. With research funding exceeding $450 million annually and more than 3,300 patents filed since 1987, the institution is a global leader in scientific discovery and innovation. The Biological Sciences Division alone supports over 500 research-active faculty who secure an average of $588,000 in NIH funding per principal investigator, focusing on areas including cancer biology, immunology, microbiology, molecular metabolism, neuroscience, and evolutionary biology. The university's commitment to interdisciplinary research and its unique position as manager of national laboratories creates unparalleled opportunities for translational research and scientific advancement.