Project Coordinator, DAIR
Child Mind Institute
Summary
The Project Coordinator supports the operational success of the Center for Data Analytics, Innovation, and Rigor (DAIR Center) by coordinating administrative, research, and communication activities for the team. Working closely with DAIR leadership, this role is responsible for supporting team workflows, maintaining documentation and tracking systems, and ensuring efficient execution of day-to-day operations. The Project Coordinator will serve as a central resource for information management, personnel coordination, publication and conference submissions, grant preparation, calendar and meeting management, and the development of the Center's social media presence.
Job description
You Will:
- Coordinate operational processes for the DAIR Center, ensuring activities, requests, approvals, documentation, and follow-up actions are completed accurately and on schedule.
- Support DAIR leadership and organizational initiatives through calendar management, meeting coordination, documentation, action item tracking, implementation support, and process improvement efforts; identifying opportunities to streamline workflows and enhance team efficiency.
- Support research administration activities by coordinating publication, conference, and grant submission processes and helping ensure deadlines and logistical requirements are completed accurately and on time.
- Assist with administrative and financial operations, including purchase orders, invoice routing, reimbursement requests, and event logistics.
- Maintain knowledge management resources and team documentation, including operating procedures, meeting notes, decision logs, shared resources, team updates, and other materials that promote organizational effectiveness and continuity.
- Grow the DAIR Center's communications presence, including internal content, social media activities, dissemination of team accomplishments, and initiatives that strengthen engagement within the DAIR Center.
- Perform additional job-related duties as assigned.
You Have:
- Bachelor's degree required.
- 2-4 years of professional experience in operations, administration, program coordination, or a related field.
- Strong organizational skills and demonstrated ability to manage multiple priorities simultaneously.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience working collaboratively across teams and coordinating administrative or operational processes.
- Excellent written and verbal communication skills with a high degree of professionalism.
- Strong organizational skills, attention to detail, and commitment to follow-through.
- Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges.
- Ability to handle sensitive and confidential information with discretion.
- Curiosity about how organizations operate and a strong interest in developing expertise in nonprofit operations, program management, and organizational effectiveness.
- Ability to build effective relationships with colleagues, vendors, and stakeholders across the organization.
- Demonstrated ability to coordinate multiple projects and priorities simultaneously while working effectively across departments and stakeholders.
Requirements
- Bachelor's degree required.
- 2-4 years of professional experience in operations, administration, program coordination, or a related field.
- Strong organizational skills and demonstrated ability to manage multiple priorities simultaneously.
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
- Experience working collaboratively across teams and coordinating administrative or operational processes.
- Excellent written and verbal communication skills with a high degree of professionalism.
- Strong organizational skills, attention to detail, and commitment to follow-through.
- Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.
- Strong problem-solving skills and a proactive approach to identifying and addressing operational challenges.
- Ability to handle sensitive and confidential information with discretion.
- Curiosity about how organizations operate and a strong interest in developing expertise in nonprofit operations, program management, and organizational effectiveness.
- Ability to build effective relationships with colleagues, vendors, and stakeholders across the organization.
- Demonstrated ability to coordinate multiple projects and priorities simultaneously while working effectively across departments and stakeholders.
Benefits
- Medical insurance
- 401(k)
- Paid parental leave
- Dependent care
- Flexible work schedules
- Discounted tickets
- Entertainment perks programs
Company overview
The Child Mind Institute is an independent national nonprofit organization dedicated to transforming the lives of children and families struggling with mental health and learning disorders. Founded in 2009 and headquartered in New York City with additional offices in San Francisco Bay Area, the organization operates as a comprehensive mental health institution that integrates clinical care, scientific research, and educational outreach. The Institute delivers evidence-based treatments for conditions including ADHD, anxiety, OCD, depression, and learning disorders through its clinical centers while maintaining a strict policy of not accepting pharmaceutical industry funding. Its research division, the Center for Integrative Developmental Neuroscience, conducts cutting-edge brain research using advanced tools like brain imaging and artificial intelligence to advance understanding of child development. The organization also provides extensive educational resources through its website, reaching millions of families annually, and operates school-based mental health programs in underserved communities. With a workforce of 201-500 employees, the Child Mind Institute has earned recognition as a Great Place to Work and maintains a strong commitment to making mental health resources freely accessible to all families.