Project Coordinator V
Medtronic
Summary
The Interventional Cardiology Therapies (ICT) Operating Unit is seeking a Project Coordinator V to provide advanced administrative and project coordination support to ICT Quality leadership. This role will serve as a central point of coordination for executive scheduling, business operations, team events, organizational planning activities, talent processes, communications, and special projects.
Job description
Primary Responsibilities
- Manage complex calendars, meeting schedules, travel arrangements, and expense reporting for the ICT Quality leadership team
- Coordinate Quarterly Business Reviews (QBRs), face-to-face meetings, leadership meetings, and team events, including logistics, agendas, meeting materials, catering, and attendee communications
- Support quarterly town halls by coordinating schedules, presentation materials, meeting spaces, and speaker logistics
- Create, maintain, and distribute organizational communications, leadership presentations, organization charts, distribution lists, Teams sites, and recurring business reports
- Coordinate recruiting activities including interview scheduling and onboarding logistics for new hires
- Track meeting outcomes and action items, maintain leadership dashboards and strategic presentations, and follow up with stakeholders to support execution of key priorities
- Lead operational coordination for talent reviews, succession planning, workforce planning activities, annual planning processes, engagement initiatives, and related programs
- Manage special projects and business processes, including external audit purchasing requests, physician advisory panel coordination, quality event planning, reporting activities, and department tracking tools
Required Qualifications
- Requires minimum of 10 years of relevant experience
- Experience supporting senior leaders through complex calendar management, meeting coordination, travel planning, and expense management
- Experience coordinating cross-functional projects, events, or business operations involving multiple stakeholders
- Experience creating and maintaining presentations, reports, and business communications using Microsoft Office applications
Preferred Qualifications
- Experience supporting executive or leadership teams within a large, matrixed organization
- Experience coordinating talent management processes, workforce planning activities, or organizational planning initiatives
- Experience supporting recruiting activities, interview coordination, onboarding, or employee engagement programs
- Experience managing SharePoint, Microsoft Teams, distribution lists, reporting tools, or collaboration platforms
- Experience in the medical device, healthcare, life sciences, or other highly regulated industry
Requirements
- Requires minimum of 10 years of relevant experience
- Experience supporting senior leaders through complex calendar management, meeting coordination, travel planning, and expense management
- Experience coordinating cross-functional projects, events, or business operations involving multiple stakeholders
- Experience creating and maintaining presentations, reports, and business communications using Microsoft Office applications
- Experience supporting executive or leadership teams within a large, matrixed organization
- Experience coordinating talent management processes, workforce planning activities, or organizational planning initiatives
- Experience supporting recruiting activities, interview coordination, onboarding, or employee engagement programs
- Experience managing SharePoint, Microsoft Teams, distribution lists, reporting tools, or collaboration platforms
- Experience in the medical device, healthcare, life sciences, or other highly regulated industry
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Health Savings Account
- Healthcare Flexible Spending Account
- Life Insurance
- Long-Term Disability
- Dependent Daycare Spending Account
- Tuition Assistance
- Incentive Plans
- 401(k) Matching
- Short-Term Disability
- Paid Time Off
- Paid Holidays
- Employee Stock Purchase Plan
- Employee Assistance Program
- Retirement Plan Supplement
- Capital Accumulation Plan
Company overview
Medtronic is a global healthcare technology leader and one of the world's largest medical device companies, founded in 1949 in Minneapolis, Minnesota. The company operates in over 150 countries and employs more than 90,000 people worldwide. Medtronic's mission is to alleviate pain, restore health, and extend life through innovative medical technologies. The company develops and manufactures devices and therapies to treat more than 70 health conditions, including cardiac devices, cranial and spine robotics, insulin pumps, surgical tools, patient monitoring systems, and more. With a rich history that began with the invention of the battery-powered pacemaker, Medtronic has grown into a diversified healthcare technology company with four main business units: Minimally Invasive Therapies Group, Diabetes Group, Restorative Therapies Group, and Cardiac and Vascular Group. The company's therapies help approximately 72 million people annually and represent a significant force in advancing medical technology to address some of humanity's most challenging health problems.