Summary

The Project Coordinator provides coordination for projects under the purview of a WMG department. This role is responsible for collaborating with leaders and project stakeholders to oversee organization and creation of project infrastructure, and the smooth and efficient execution of project tasks according to the project plan. This position is specifically responsible for the completion of administrative and operational project tasks, including facilitating or participation in applicable project meetings, preparing and presenting project information, budgeting, GEMBA observations, development of data management and technology options/solutions, basic data analytics, recording and maintenance of workflows, organizing playbooks/toolkits for program processes, tracking training for WMG employees, and program event management. It also involves communication, written and verbal, to all stakeholders, System and WMG Executive Leaders, and WMG practices.

Job description

Job Summary

The Project Coordinator provides coordination for projects under the purview of a WMG department. This role is responsible for collaborating with leaders and project stakeholders to oversee organization and creation of project infrastructure, and the smooth and efficient execution of project tasks according to the project plan. This position is specifically responsible for the completion of administrative and operational project tasks, including facilitating or participation in applicable project meetings, preparing and presenting project information, budgeting, GEMBA observations, development of data management and technology options/solutions, basic data analytics, recording and maintenance of workflows, organizing playbooks/toolkits for program processes, tracking training for WMG employees, and program event management. It also involves communication, written and verbal, to all stakeholders, System and WMG Executive Leaders, and WMG practices.

Core Responsibilities and Essential Functions

Project Coordination

Responsible for assuring that all assigned projects are coordinated and completed according to plan, including overall approach, goal, structure, progress, and resolution of project activities; projects assigned by senior nursing leaders
Participate in project design meetings
Coordinate and facilitate project meetings, timeline and other activities needed to meet project goals
Evaluate potential operational and/or technical problems and develop solutions
Development and maintenance of project documents, including project plans and timelines, toolkits, workflows, reports/spreadsheets, etc. to support organization and/or operationalization of the project
Prepare presentations and executive summaries to outline and communicate project goals, progress, potential barriers etc.
Oversee project budget and supply management
Serves as liaison with other areas, such as marketing/communication, finance, etc. as it relates to resource needs for projects
Plan and organize project-related conferences, events, celebrations, and staff training

Data Management and Reporting

Structure data and information for dashboard development and maintenance
Analyze data, as required, for tracking, trending, and reporting of project Key Performance Indicators (KPIs)

Communication, Collaboration and Customer Service

Always presents self in a positive and professional manner and works collaboratively to achieve project goals and success; escalates issues to senior leadership, as needed
Cultivates a relationship of mutual respect and trust with leadership, providers, and staff
Ability to effectively motivate and guide stakeholders through the project
Coordination of resources/stakeholders tasks and internal/external relations concerning project details and deliverables
Adheres, supports, and embodies Wellstar's Customer Service Commitment to Excellence
Handle formal Communication Plan of projects and feedback loop across appropriate entities
Maintains confidentiality when dealing with sensitive documents and communications

Performs other duties as assigned. Complies with all Wellstar Health System policies, standards of work, and code of conduct.

Requirements

High School Diploma / GED
Minimum 5 years administrative or office related experience, preferably in healthcare
Varied and progressively responsible duties including project coordination in a large company, healthcare system, or large physician practice
Excellent communication and presentation skills, both verbal and written
Strong organizational and multi-tasking skills; ability to plan and coordinate multiple projects
Interpersonal skills; capable of maintaining strong relationships
Advanced computer skills in Microsoft Word and advanced to intermediate skills in Excel, PowerPoint etc.
Excellent calendar management skills, including complex executive meetings
Ability to effectively interact at all levels of the organization, including physicians, APPs, and senior executives
Ability to collect, analyze and apply data and other pertinent information to make progress of the goals of leadership
Ability to work independently and in collaborative team environment
Ability to maintain accurate and complete records

Company overview

Wellstar Health System is one of Georgia's largest and most comprehensive integrated healthcare systems, founded in 1993 and headquartered in Marietta, Georgia. As a non-profit health system, Wellstar operates with a mission to enhance the health and well-being of every person it serves through its PeopleCare approach. The system employs approximately 29,469 to 33,000 team members across multiple hospitals, health parks, medical offices, outpatient centers, pediatric centers, nursing facilities, and hospice and home care services. Wellstar is nationally recognized for operating Georgia's largest integrated trauma network and features the second-largest Emergency Department in the United States. The organization provides more than $1 billion annually in charity care and community programs, demonstrating its commitment to community health. Wellstar has earned numerous accolades including recognition on Fortune's 100 Best Companies to Work For, Best Workplaces in Health Care, and PEOPLE Companies that Care lists. The system embraces innovation through its venture firm Catalyst by Wellstar, which nurtures early-stage healthcare companies, and maintains academic partnerships with institutions like the Medical College of Georgia for caregiver training. With specialties spanning cardiovascular care, oncology, women's health, pediatrics, musculoskeletal services, and numerous other medical disciplines, Wellstar delivers comprehensive healthcare across all stages of life.