Project Management - Project Manager

Position Summary

The Project Manager (PM) is primarily responsible for providing project management support on a variety of projects. The PM will assist in developing relationships with a portfolio of clients and project stakeholders to develop an understanding of the business requirements and objectives of all assigned projects. This is a hybrid role with 3 days a week onsite.

Essential Functions and Responsibilities

• Primary client contact; provides direct oversight and drives deliverables for all location-based clients.
• Manage projects to support the development and commercialization of cellular therapies through customized services such as product development, technology transfer, validation, product manufacturing, distribution, storage and transportation.
• Monitor assigned projects to ensure delivery on-time, within scope and within budget ("Triple Constraints").
• Prepare presentation materials and facilitate project team meetings internally and with clients; communicate roles, expectations, and ensure team members have needed tools.
• Organize and lead all project and client communications/meetings, including meeting minutes, action items, agendas, and dissemination of project information.
• Assist in defining project scope and objectives, involving all stakeholders and ensuring technical feasibility.
• Manage multiple cross-functional project teams simultaneously and report project status to Executive Management and Functional Leaders.
• Ensure team members understand project objectives, specifications, deliverables, timelines and tasks through clear communication and motivation.
• Manage changes to project scope, schedule and budget using appropriate verification techniques.
• Create client-facing documents including Gantt charts, project charters, communication plans, governance plans, dashboards, and memos.
• Develop detailed project plans (Gantt charts) ensuring quality and feasible schedules for all functional groups.
• Track and manage project schedule/critical path activities, status reporting, and resource plan development.
• Create and maintain a comprehensive project-related documentation repository (e.g., SharePoint).
• Analyze projects to identify risks and prepare risk mitigation strategies.
• Monitor projects on an ongoing basis; evaluate progress and quality, adherence to scope, timelines, budget, manage issue resolution, and take corrective action.
• Manage project resources efficiently and assist internal teams with project team requests.
• Document all project issues and monitor projects to ensure alignment to project goals; identify potential issues and assist in resolution.
• Create, track and trend KPI metrics and communicate metric results and project summaries to executive management.
• Continuously develop additional tools and refine processes to facilitate project performance.
• Work closely with site Operations and Quality management to manage and prioritize the production schedule relative to client deliverables and deadlines.
• Perform other Project Management-related duties as assigned.

Leadership Responsibility

This job has no supervisory responsibilities. However, the Project Manager will be required to assist in the development of and training of Associate Project Managers.

Knowledge, Skills & Ability

• Strong business acumen.
• Ability to transfer contracted services into coherent project deliverables.
• Relevant IT skills (Visio, Microsoft Project, PowerPoint and Excel).
• Ability to think strategically and tactically (detail-oriented).
• Strong collaborative and influencing skills; ability to work well in a cross-functional, matrixed environment.
• Analytical and problem-solving skills.
• Strong written and oral communication skills.
• Continuous improvement mindset.
• Meeting management/facilitation skills; teamwork and team building skills.
• Ability to multi-task and manage multiple projects.
• Flexible and able to adapt to company growth and evolving responsibilities.

Education & Experience

• Bachelor's degree (Biology, Biotechnology, Bioengineering, Chemical Engineering preferred) from an accredited college/university.
• Minimum 3+ years relevant experience as a project manager leading multi-disciplinary project teams.
• Minimum 2+ years of account management experience.
• Minimum 2+ years of leadership experience or equivalent combination of management experience is preferred.
• Relevant experience in biotechnology, life sciences, pharmaceutical or medically related field is essential.
• Proficiency in project management principles, practices, and tools such as MS Project (Gantt charts) is required.
• Project Management Professional (PMP) certification is a plus.
• Experience with preparation of reports and/or presentations/communications via presentation tools such as PowerPoint, Project Dashboards and written reports.
• Good understanding of what drives resource requirements.
• Experience in successfully coordinating across several complex functions to ensure comprehensive and consistent planning.

Quality Requirements

Ensure compliance with all FDA and Worldwide Quality & Compliance regulations in all aspects of your work. Adhere to established procedures and protocols, prioritize continuous training and skill development, and uphold the highest standards of data integrity to ensure accuracy, compliance, and operational excellence. Attend all required Quality & Compliance training at the specified interval.