Project Management, Senior Associate

What you will do

In this vital role you will coordinate scientific data and support key business functions. The successful candidate will organize and quality-check data for sharing, coordinate cross-functional work, and improve manual processes in partnership with scientists, data management resources, and business and functional teams. The role requires sound judgment, reliable follow-through, and the ability to identify when decisions or approvals need to be escalated. This is a remote role, reporting directly to the Strategic Planning and Operations Sr. Manager, TSRS. Occasional travel (up to 20% of the time) could be required.

Responsibilities

• Compile scientific data into approved tools, templates or formats for sharing; check records for completeness, consistency, and alignment with agreed requirements.
• Manage requests for scientific data by working with scientists and data owners to identify systems and tools to streamline data procurement from enterprise-wide source locations.
• Coordinate approved exchanges of data with internal and external partners, confirming that required content, approvals, and transfer steps are complete and escalating questions about data selection, permissions, or release decisions to the appropriate owners.
• Coordinate activities for internal initiatives and extramural memberships, including scheduling meetings, preparing agendas and follow-up notes, and tracking actions through completion.
• Build business information tools by gathering user needs, documenting process and system requirements, coordinating prioritization, participating in testing, and helping prepare instructions or training for new tools.
• Identify repetitive or manual workflows that may be improved through modernization or automation.
• Maintain visibility to financial trackers, monitor commitments and actual spending, and flag discrepancies or forecast variances for management review.

Basic Qualifications

• Master's degree OR Bachelor's degree and 2 years of project coordination, technical operations, or process administration experience, in Life Sciences
• Associate's degree and 6 years of project coordination, technical operations, or process administration experience, in Life Sciences
• High school diploma / GED and 8 years of project coordination, technical operations, or process administration experience, in Life Sciences

Preferred Qualifications

• Ability to build effective working relationships and collaborate across scientific, operational, and cross-functional teams in a matrixed environment.
• Experience managing scientific data in technical environments, preferably supporting nonclinical drug discovery or development, including data coordination, and understanding how scientific data is generated, stored, tracked, and used within pharmaceutical or life sciences organizations.
• Experience in process improvement, integrating workflow automation and AI-enabled agents.
• Sound judgment, problem-solving skills, and the ability to prioritize competing tasks, resolve straightforward issues, and recognize when to seek input or escalate.
• Continuous-improvement mindset and the ability to identify practical process improvements and support implementation.
• Experience with SharePoint, Microsoft Office and visualization/graphing tools.