Project Manager, Executive Support Assistant - Nashville, TN
Sarah Cannon Research Institute
Summary
Our Project Manager, Executive Support Assistant will perform administrative duties for our senior-level Director, AVP, VP, or Executives. This position will work primarily onsite at our Nashville corporate offices supporting multiple executive leaders.
Job description
Duties and accountabilities include
- Maintaining strictest confidentiality at all times and in all situations
- Performs complex administrative duties including, but not limited to, maintaining Executive's CV, responding on behalf of Executive when necessary, composing correspondence, and coordinating resources across corporate functions.
- Calendar Management—Manages Executive Outlook calendars by collaborating with internal and external Executives, Assistants, Consultants, and Vendor Partners.
- Ensures completion and submission of Conflict of Interest (COI) disclosures for Executive's events, publications, abstracts, etc.
- Uploads applicable contracts into Conga for institutional review by legal team
- Facilitates correspondence between legal, internal and external stakeholders, and Executive, to ensure contracts are executed before Executive engagement and to ensure compliance.
- Manages large departmental events such as All Hands and RVP meetings, as assigned by Executive
- Expense Management: Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement.
- Other responsibilities as assigned
Qualifications needed and preferred
- Bachelor Degree completion is highly preferred, however, experience may be substituted for education
- 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
- 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired
- Experience multi-tasking in a fast-paced environment is essential
- Ability to work effectively with staff, and other internal and external sponsors and vendors
- Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations
Requirements
- Bachelor Degree completion is highly preferred, however, experience may be substituted for education
- 3+ years relevant work experience in a related role utilizing MS Office products, including Word, Excel, PowerPoint
- 3+ years relevant work experience utilizing SharePoint, Adobe, and Concur is highly desired
- Experience multi-tasking in a fast-paced environment is essential
- Ability to work effectively with staff, and other internal and external sponsors and vendors
- Experience with organizational policies and procedures, administrative procedures, expense reports, other financial reconciliations
Benefits
- Comprehensive benefits
- Physical well-being support
- Mental well-being support
- Financial well-being support
- Competitive compensation package
- Annual bonus
- Long-term incentive opportunities
Company overview
Sarah Cannon Research Institute (SCRI) is a premier oncology research organization and global leader in community-based clinical trials. Founded in 2004 through a joint venture between Tennessee Oncology and Hospital Corporation of America, SCRI has established itself as one of the world's leading cancer research institutions. With headquarters in Nashville, Tennessee, the institute operates across more than 200 locations in over 20 U.S. states and the United Kingdom, bringing together more than 1,300 research physicians. SCRI specializes in conducting first-in-human clinical trials, having completed over 850 such studies since its inception, and has contributed significantly to the development of approximately 10 FDA-approved cancer therapies since 1999. The organization focuses primarily on oncology research while also expanding into cardiology, gastroenterology, and other therapeutic areas. SCRI's unique community-based model enables patients to access cutting-edge clinical trials close to home, bridging the gap between academic research centers and local healthcare providers. The institute employs 501-1,000 professionals and maintains strategic partnerships with pharmaceutical and biotechnology companies to advance cancer treatment innovations.