Project Mgmt, Non-Technical - P1

Key Responsibilities

• Participate in the planning, execution and finalization of employee engagement, recognition, community, and other site-sponsored projects and events from planning through execution, according to strict deadlines, within budget and by following organized and repeatable procedures.
• Acquiring resources and coordinates the efforts of team members and third party contractors or consultants in order to deliver projects according to plan.
• Acts as a liaison with project stakeholders and effectively communicates project expectations to team members and stakeholders in a timely and clear fashion.
• Identifies and manages project dependencies and critical path items while ensuring project quality and utilizing and following appropriate methodologies.
• Conducts project post mortems and communicates lessons learned in order to identify successful and unsuccessful project elements.
• Plans and coordinates internal and external site visits, including agendas, logistics, catering, facility readiness, visitor access, and stakeholder communications.
• Maintains the site events calendar, support Site Leadership Team meetings and other leadership forums by coordinating schedules, meeting spaces, logistics, presentation materials, action-item tracking, visitor access, and catering arrangements.
• Coordinates the procurement of office supplies, promotional materials, event-related items, and other administrative resources.
• Supports vendor administration, including purchase requisitions, expense tracking, budget monitoring, and required documentation in accordance with company procedures.
• Identify and implement opportunities to improve administrative processes, project execution, visitor experiences, meeting effectiveness, and operational efficiency.

Qualifications

• Bachelor’s degree in business administration, project management, hospitality, communications, or a related field.
• 2+ years of related experience in project coordination, office administration, operations support, executive support, event management, workplace services, or a comparable function.
• Strong attention to detail, and the ability to effectively manage multiple priorities in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to build effective relationships across all levels of the organization.
• Demonstrated ability to work independently, anticipate needs, identify solutions, and resolve issues while escalating risks appropriately.
• Customer-focused and service-oriented mindset
• Ability to handle sensitive and confidential information with discretion, professionalism, and sound judgment.
• Work Mode: On Site

Preferred Qualifications

• Proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, and Word.
• Working knowledge of artificial intelligence tools, such as Microsoft Copilot, ChatGPT, or similar productivity applications.
• Bilingual proficiency in English and Spanish.
• Familiarity with project management tools, methods, or standardized templates for tracking schedules, actions, risks, budgets, and deliverables.