PURCHASING ASSISTANT

Position Summary

Responsible for Purchasing and Accounts Payable duties for the company, including vendor invoices, contractor pay, and payroll processing.

Essential Duties and Responsibilities

• Prepares purchase orders by verifying specifications and price; obtaining recommendations from UHS Premier Vendors for substitute items; obtaining approval from requesting department manager.
• Obtains approval for all purchase orders from CFO or CEO at the facility.
• Obtains purchased items by forwarding orders to vendors; monitoring and expediting of orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with vendors.
• Responsible for attaching the invoice/proof of purchase for the purchase to all purchase orders.
• Maintains a spreadsheet of all purchase orders/expenses.
• Responsible for the reconciliation and expense allocation of all facility bills/invoices.
• Responsible for attaching all facility bills/invoices to the original purchase orders.
• Obtains approval from CFO or CEO for bills/invoices and submits to corporate finance.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Respond to vendor inquiries regarding payments and account history.
• Responsible for the reconciliation of the facility monthly credit cards.
• Responsible for sending monthly accruals to the CFO.
• Assists CFO with vendor contracting.
• Maintains facility payroll exception sheet for assigned facilities.
• Processes payroll through Pro Workforce Management for assigned facilities.
• Provide customer service to internal and external customers.
• Maintains files for all vendor invoices.
• Performs Petty Cash reconciliation at the end of each month.

Education and Experience

High School Degree or GED required. Minimum of 2 years of experience in a Business Office environment required.