Purchasing Specialist

Responsibilities

• Work effectively in a government contractor R&D and Manufacturing environment supporting technical staff in furtherance of customer objectives
• Create, issue, and update Purchase Orders (POs) in CostPoint
• Maintain master purchasing data (lead times, pricing, MOQs, order multiples, and statuses)
• Track open POs, verify vendor confirmations, update delivery schedules, and resolve discrepancies regarding late orders, shortages, or invoice pricing
• Maintain an open PO tracker, proactively communicate changes in supplier availability or lead times, and escalate potential material shortages impacting production
• Ensure each procurement satisfies the needs of the requisitioner, customer contractual requirements, and Vector Atomic policies and procedures
• Generate and issue purchase orders to vendors for specialized products and goods, ensuring proper authorization, approval routing, and supporting documentation in accordance with SOX segregation-of-duties and approval-authority controls
• Conduct competitive bids and source selections, and document price/cost analysis, determination of fair and reasonable pricing
• Verify prospective vendors are evaluated and approved, and maintain current documentation supporting vendor responsibility determinations
• Support government property, government-furnished material (GFM/GFE) per FAR Part 45 and the company property management system
• Coordinate with Accounting to ensure purchases are coded to the correct project, direct/indirect accounts, and unallowable cost categories, supporting DCAA auditability and the annual incurred cost submission
• Maintain procurement records, audit trails, and documentation sufficient to support DCAA audits, government property audits, and SOX control testing
• Support continuous improvement of procurement processes, internal-control documentation, and ERP system data integrity
• Process material RMA's with vendor and systematically. Support QA with out of spec material disposition

Requirements

• Bachelor's degree in business, procurement, supply chain, or a related field; 4 years of experience in a similar procurement capacity (additional relevant experience may be considered in lieu of a degree)
• Working understanding of internal controls over financial reporting, including segregation of duties, approval authority, and documentation/audit trails
• Excellent attention to detail, organization, follow-through, and ability to meet deadlines
• Software proficiency in Microsoft Office products, Adobe Acrobat, and major internet browsers; ability to quickly learn new software tools
• Excellent verbal and written communication skills
• Proactive self-starter, detail-oriented, critical and analytical thinking
• To comply with U.S. export control laws, Vector Atomic employees must be U.S. citizens (born or naturalized), lawful U.S. permanent residents (i.e., green card holders), or certain categories of refugees and asylees

Preferred Qualifications

• Experience with Deltek Costpoint or similar ERP systems in a project-based environment
• Government contracting or procurement experience with demonstrated success interpreting and complying with U.S. Government procurement and property regulations, including clause flow-downs
• Familiarity with DCAA-compliant procurement and documentation practices, including support for incurred cost submissions and audits
• Exposure to government property management / GFM-GFE tracking and related audit expectations
• Familiarity with DFARS specialty contracting areas (e.g., prohibited telecommunications, counterfeit electronic parts, domestic preference/Buy American)
• Basic accounting skills, including coding to direct/indirect and unallowable cost accounts
• Experience supporting SOX controls in a procurement function