Research Group Administrative Assistant - 142097
San Diego Supercomputer Center
Summary
Under general supervision, the Research Program Administrative Coordinator provides administrative and operational support for several research programs at the University of California San Diego. These programs involve collaboration among the School of Public Health, the Department of Psychiatry, and the Dissemination and Implementation Science Center (DISC) within the Altman Clinical and Translational Research Institute (ACTRI).
Job description
The position coordinates travel arrangements for research staff and community partners, including Concur travel requests, reimbursements, and reconciliations. Additional responsibilities include processing purchasing and reimbursement transactions and reconciling expenses related to human subject payments, supplies, and meetings.
The coordinator organizes and schedules recurring weekly, monthly, quarterly, and annual meetings; communicates with diverse partners regarding meeting logistics and agendas; and prepares and distributes meeting summaries. The position also coordinates webinars, conferences, and workshops.
Additional duties include assisting with pre-award and post-award administrative activities and reporting; supporting website updates and newsletter development and distribution; coordinating the onboarding of research interns; preparing marketing and dissemination materials; formatting manuscripts for journal submission; programming and maintaining REDCap projects; and assisting with research data collection activities as needed.
Requirements
- Strong interpersonal skills to interact effectively with a diverse audience in-person and virtually
- Tact, diplomacy, flexibility, professionalism, and discretion regarding sensitive and confidential matters
- Proven ability to organize and prioritize work effectively with large volume and multiple responsibilities to meet deadlines and changing priorities
- Demonstrated ability to work with detailed information accurately within established deadlines
- Skill in developing, implementing and maintaining record keeping and organizing computerized files and information
- Proven skill in utilizing numerous computer systems, software and applications including MS Word, Excel, Acrobat, Google, PowerPoint, Zoom
- Excellent grammar and writing skills
- Ability to communicate clearly and effectively in person and virtually
- Demonstrated experience and skill to work independently using good judgment
Benefits
- Medical, Dental & Vision
- Retirement Plan
- Paid Time Off
Company overview
The San Diego Supercomputer Center (SDSC) is a world-renowned research institute and a leader in high-performance computing, data-intensive computing, and computational science. Established in 1985 and located at the University of California, San Diego, SDSC serves as a national resource for computational science and engineering. The center operates some of the most powerful supercomputers in the world, including Expanse and Voyager, which support thousands of researchers across diverse scientific domains. SDSC specializes in developing innovative computational tools, data management solutions, and advanced cyberinfrastructure that enable groundbreaking research in fields such as genomics, climate science, astrophysics, and biomedical research. As a key component of the National Science Foundation's cyberinfrastructure ecosystem, SDSC provides essential computational resources, expertise, and training to the national research community. The center's interdisciplinary approach combines computer science, domain science, and engineering to solve complex scientific challenges and advance computational methodologies.