Residency Program Manager

Key Responsibilities

• Ensure continuous program compliance with ACGME requirements, institutional policies, and accreditation standards
• Maintain up-to-date program documentation (ACGME ADS, block schedules, rotation goals/objectives)
• Coordinate ACGME Site Visits and prepare required reports; update program information in ACGME ADS
• Manage program's MedHub Program Management System: monitor resident duty hours and vacation leave; maintain, update and distribute resident, faculty and program evaluations
• Maintain resident files, test scores, training history and portfolios/demographics; maintain conference, resident, and rotation scheduling
• Enter Annual Program Evaluations (APEs) and pull all reports
• Maintain information for Clinical Competency Committee (CCC) meetings and resident dashboards, progress reports ensuring clinical competency milestones are up-to-date
• Manage daily operations and logistics for the training program
• Work closely with Corporate Graduate Medical Education office to process new/returning residents; manage state licensure, DEA, DHEC, and other accreditation requirements; schedule required certification classes (ACLS, etc.)
• Oversee conference schedules, room arrangements, and residency rotation schedule in MedHub
• Manage monthly call schedule changes and record changes to Simon on-call system
• Organize lectures/materials needed for training/education of residents
• Prepare reports on residents' hours and activities for institutional and governmental agencies
• Manage and maintain all off-site affiliation agreements (Program Letters of Agreement)
• Prepare and submit all necessary CME paperwork
• Serve as liaison with other departments, institutions, and Corporate Graduate Medical Education office
• Coordinate ACGME accreditation and reporting requirements; maintain compliance with current ACGME requirements
• Assist in development of new policies and procedures; assist in creation and maintenance of the program's resident manual
• Compile, update and submit reports to ACGME, GME, and other professional organizations
• Coordinate Electronic Residency Application System (ERAS), interview scheduling, and Match Day processes
• Support onboarding, orientation, and ongoing professional development
• Review, coordinate, and compile each applicant's academic record via ERAS
• Maintain program use of Thalamus; coordinate residency recruitment dinners and interview schedules
• Correlate ERAS/Thalamus data and compile reports for ranking applicants for NRMP
• Manage post-Match Day/Onboarding tasks and communications with incoming residents
• Manage program budgets, reimbursement, and maintain accurate records for payroll, stipends, and benefits
• Oversee scheduling and logistics for program meetings, conferences, events, and procurement

Physical and Mental Requirements

Ability to perform job functions while standing, sitting, and walking (Continuous); climb stairs (Infrequent); work indoors (Continuous); work outside in temperature extremes (Infrequent); work from elevated areas (Frequent); work in confined/cramped spaces (Frequent); perform job functions from kneeling positions (Infrequent); bend at the waist (Continuous); twist at the waist (Frequent); squat (Frequent); perform pinching operations (Frequent); perform gross motor activities with fingers and hands (Continuous); firm grasping (Continuous); fine manipulation (Continuous); reach overhead (Frequent); repetitive motions with hands/wrists/elbows and shoulders (Continuous); fully use both legs (Continuous); use lower extremities for balance and coordination (Frequent); reach in all directions (Continuous); lift and carry 50 lbs. unassisted (Infrequent); lift/lower objects 50 lbs. from/to floor from/to 36 inches unassisted (Infrequent); lift from 36" to overhead 25 lbs. (Infrequent); exert up to 50 lbs. of force (Frequent); maintain 20/40 vision, corrected (Continuous); see and recognize objects close at hand or at a distance (Continuous); match or discriminate between colors (Continuous); determine distance/relationship between objects; depth perception (Continuous); good peripheral vision capabilities (Continuous); maintain hearing acuity, with correction (Continuous); perform gross motor functions with frequent fine motor movements (Continuous); deal effectively with stressful situations (Continuous); work rotating shifts (Frequent); work overtime as required (Frequent); work in a latex safe environment (Continuous); maintain tactile sensory functions (Continuous); maintain good olfactory sensory function (Selected Positions); be qualified physically for respirator use (Selected Positions).