Resource Project Manager

What this role involves

• Assemble and manage workflows for creating and updating resources, coordinating with content and production teams and vendors to move documents through to publication.
• Oversee copyediting, formatting, and accessibility tagging for resource documents, and check materials against publication guidelines.
• Coordinate translation of resources from English to Spanish, deciding what gets prioritized and when.
• Keep team documentation current in Confluence, and maintain file organization across SharePoint and Google Drive.
• Triage and assign production support requests, tracking priority, scope, and status.
• Monitor Jira and Trello boards so resource information and status stay accurate, and build timelines for larger initiatives.
• Track production metrics and look for ways to automate parts of the process, including with AI tools.

What this role requires

• Execution habit. Able to hold a list of a dozen open items and know which three need to move today.
• Comfortable inside other people's systems. Picks up new software fast and uses it to track work, not just record it after the fact.
• Steady under a queue that never empties. New requests land daily, and triage continues without losing track of what already started.
• Careful with details that compound. A wrong PDF tag or a missed translation step causes problems downstream, caught before it ships.
• A collaborator across roles. Coordinates with writers, designers, and vendors without needing a formal handoff for every step.

Nice to have

• Background in teaching, instructional design, or resource production.
• Comfort using AI tools to speed up repetitive production tasks.
• Experience with WCAG accessibility standards or PDF remediation.

What this role is not

• Not a science writing or content development role. This position manages the pipeline resources move through, not the science itself.
• Not a purely administrative post. Patterns in the queue lead to suggested process changes, not just logged tickets.
• Not a one-project-at-a-time job. Multiple resources move through different stages at once, every day.

Practical Details

This role is based at HHMI Headquarters and reports to the Technical Program & Accessibility Manager, BioInteractive. It requires a bachelor's degree, or a high school diploma and four or more years of professional experience, plus at least three years managing workflows and using project management software such as Trello and Jira.