Safety and Compliance Administrator

This role suits someone who enjoys solving problems independently and uses AI tools and modern systems to work smarter. You'll be trusted to improve how safety administrative work gets done, not just keep it running.

Key Responsibilities

Occupational Safety Administration and Claims Management

• WA LNI Worker's Compensation Claim Management
• Maintain the OSHA 300/300A/301 injury and illness logs and post the annual summary on time; enter cases in the company's tracking system
• Report major injuries and accidents to LNI/OSHA as per their regulations
• Track employee safety training (new-hire orientation, lockout/tagout, forklift/PIT, HazCom, PPE, emergency action) and send reminders before certifications expire
• Schedule and document safety committee meetings, monthly inspections, fire extinguisher/eyewash checks and emergency drills, hearing screening program
• Coordinate first-aid supply restocking and PPE inventory
• Assist with workers' compensation paperwork and return-to-work documentation, in partnership with Department Managers and HR
• Post mandatory Safety signage and maintain the H&S communication boards
• Lead the annual OHS / APP review with Dept. Managers
• Stay current on OHS laws and regulations and share information with Dept. Managers
• Maintenance of the OHS Plan(s), forms and SOPs in the document control system; issue, revise and retire documents on schedule

Research and Problem-Solving

• Find answers independently by digging into internal records, vendor and customer contacts, regulatory sources and online resources
• Compile research into clear summaries, comparisons and recommendations for managers
• Track down missing information, follow up on open items and close the loop without being asked

Calendars, Scheduling and Coordination

• Manage complex calendars for site and safety leadership, audits and regulatory deadlines
• Schedule and coordinate meetings, visitor and auditor visits, trainings and company events
• Prepare agendas, take minutes and track action items through to completion

Organization and Deadline Management

• Own a tracking system for recurring deadlines such as certifications, permits, renewals and reporting dates
• Maintain organized digital and physical filing systems, including documents that support food safety and quality programs
• Prioritize competing requests and flag risks to deadlines early

AI, Systems and Process Improvement

• Use AI tools to draft correspondence, summarize documents, research topics and create presentations
• Build templates, checklists and simple automations that reduce manual work
• Identify inefficient processes and propose creative, practical improvements
• Serve as a go-to resource for teammates learning new tools and systems

General Administrative Support

• Process purchase requests, invoices, expense reports and office supply orders
• Support onboarding logistics for new hires, including badges, PPE and orientation scheduling
• Answer phones and emails, greet visitors and manage visitor sign-in and safety procedures
• Handle confidential information with discretion

Required Qualifications

• High school diploma or equivalent
• 2+ years of administrative or office coordination experience
• Proven ability to research independently and find answers with minimal direction
• Self-starter who works well independently and manages their own priorities
• Strong track record of meeting deadlines while juggling multiple tasks
• Advanced calendar and scheduling skills (Outlook or Google Calendar)
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams)
• Hands-on experience with AI tools such as Microsoft Copilot, ChatGPT or Claude, and comfort using them responsibly at work
• Quick to learn new software and systems
• Clear, professional written and verbal communication
• Strong attention to detail and organizational skills

Preferred Qualifications

• Occupational Health and Safety experience is preferred, and an understanding of WA LNI and OSHA guidelines, regulations and reporting is a definite plus
• Associate's or bachelor's degree in business, office administration or a related field
• Experience in food manufacturing, agriculture or another regulated industry
• Familiarity with food safety programs (GMP, HACCP, SQF/GFSI) and audit preparation
• Experience with HRIS, ERP, document control or project management tools (for example SAP, Smartsheet, Asana or SharePoint)
• Experience building workflow automations (for example Power Automate or Zapier)
• Bilingual English/Spanish

Work Environment and Physical Requirements

• This role is mostly office-based at an active food production site. You may sometimes enter production areas, where noise, cold or refrigerated temperatures and wet floors are common
• Must follow all GMP, food safety and plant safety rules, including required PPE (hairnets, smocks, safety footwear)
• Must be able to sit at a computer for long periods and lift up to 25 lbs occasionally
• Occasional flexibility to support early shifts, audits or events may be needed