Sales Administrative Assistant
Avalign Technologies
Summary
Millennium Surgical, a subsidiary of Avalign Technologies, sells and distributes innovative, high-performance specialty surgical instruments. We are seeking a highly organized and results-driven Sales Operations Assistant to support our expanding inside sales team. The ideal candidate will demonstrate strong communication skills, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role will provide day-to-day sales support, facilitate effective communication between sales staff and clients, and help resolve operational obstacles so the sales team can concentrate on serving customers and driving growth.
Job description
What You'll Do
- Sales Order Processing: Enter customer sales orders into CRM system and generate order confirmations as necessary.
- Sales Team Support: Provide operational support to the inside sales team by distributing incoming leads and quote opportunities.
- Customer Quoting: Assist sales team with cross-referencing and creating customer quotes.
- CRM Management: Maintain and update the customer database and CRM system to ensure accurate and timely information.
- Drop Ship Order Management: Manage all drop ship supplier orders, create purchase orders and customer invoices.
- Customer Support: Respond to customer inquiries or phone calls and provide information on products and services.
What You'll Need
- Bachelor's degree preferred.
- Previous experience in a sales support, coordination, or administrative role, with an understanding of how sales teams operate.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Comfortable working both independently and collaboratively, depending on the needs of the team.
Who You Are
- A self-starter who thrives in a fast-paced environment
- A quick learner who is always ready to gain depth of knowledge in manufacturing processes
- A reliable individual who knows the importance of showing up when it counts
- Someone who accepts assignments with an open, cooperative, positive and team-oriented approach
- Someone who is able to plan and execute plans across teams
- An effective communicator, both written and verbal
Requirements
- Bachelor's degree preferred
- Previous experience in a sales support, coordination, or administrative role
- Understanding of how sales teams operate
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Proficient in CRM software
- Strong organizational skills
- Attention to detail
- Excellent verbal and written communication skills
- Comfortable working independently and collaboratively
Benefits
- Medical, Dental & Vision
- Paid Vacation
- 10 Paid Holidays
- Basic Life & AD&D
- STD & LTD Insurance
- Tuition Reimbursement
- 401(k) Matching
- Employee Referral Bonus
- Travel Assistance
- EAP
Company overview
Avalign Technologies is a premier full-service supplier of surgical implants, instruments, and delivery systems, operating as one of the fastest-growing companies in the high-tech medical device industry. Headquartered in Rosemont, Illinois, the company specializes in designing, manufacturing, and delivering precision-machined tools and implants for a wide variety of surgical and medical specialties worldwide. Avalign operates through two main divisions: Avalign Orthopedic, focusing on premium implants and instruments for orthopedic, spine, and trauma operations, and Avalign Surgical, which sources and private-labels high-quality surgical instruments manufactured in Germany and the United States. The company's comprehensive platform includes proprietary porous coatings, precision-machined instruments, German specialty instruments, delivery systems, cutting instruments, and spine/sports medicine implants. With significant financial backing and a strong track record of success, Avalign is known for its commitment to innovation, collaboration, and customization, serving as a trusted partner for medical device companies seeking sophisticated production and supply chain management solutions.