Sales Proposals Specialist

Job Summary

Facilitate the RFP / Proposal process to ensure Medline's offerings are accurately represented and aligned with the needs and requirements of the client. Craft proposals to help ensure that the company's offerings are accurately represented and aligned with the needs and requirements of the client.

Major Responsibilities

• Responsible for the end-to-end RFP response process, from initial analysis to final submission, ensuring all deadlines are met.
• Analyze and evaluate deal scenarios and contract terms. Strategize with Sales field leadership on business proposals and presentation assembly.
• Prepare all written responses associated with Request for Information (RFIs) and Requests for Proposals (RFPs). Analyze and interpret RFP documents to identify key requirements, deadlines, and evaluation criteria. Compose and edit content including Business Proposals, RFP/RFI responses, executive summaries, financial proposals, and presentations.
• Coordinate with cross-functional teams, including sales, marketing, finance, and product development, to gather necessary information and responses for each RFP. Coordinate meetings and conference calls with internal stakeholders involved in RFP process. Navigate timelines to ensure project completion.
• Maintain follow-up communication for all submitted bids, including the maintenance of monthly RFP Tracking log detailing all prior and current RFP/Project submittals including Won/Loss/Pending metrics.
• Plan and prepare business presentations, financial proposals, data analysis and ad hoc proposal / presentation material.
• Facilitate proposal review, ensure edits are incorporated and manage final proposal submissions.
• Conduct post-submission follow-up with potential clients to address any questions, provide additional information, and reinforce the company's interest in the opportunity.
• Ensure compliance with all proposal requirements, including formatting, content, and delivery specifications, to maximize the chances of success.
• Maintain Medline standard responses pertaining to customer questions. Maintain a comprehensive library of standard responses, templates, and supporting documents to streamline the RFP response process.
• Collaborate with sales, marketing and finance to develop, create and maintain proposal requirements and ensure content repositories provide accurate and timely data.

Minimum Job Requirements

Education: Typically requires a Bachelor's degree in Business, Marketing, Communications, or a related field. Certification / Licensure: None. Work Experience: At least 2 years' experience in sales analysis, marketing, business operations, product management or related area.

Knowledge / Skills / Abilities

• Ability to successfully apply standard financial, accounting and business problem-solving skills to business problems with multiple variables.
• Works well with structured timelines.
• Comfortable with collaborating with management levels within the organization.
• Significant attention to detail.