Sample Inventory and Logistics Associate

Principal Function

The Sample Inventory and Logistics Associate is responsible for all packages coming into and leaving the B2S Life Sciences workplace, including packaging and labeling of outgoing packages and unpacking and checking in of incoming packages.

Essential Duties and Responsibilities

• Be onsite during standard business hours (shipping and receiving 0830-1630) and communicate unavailability
• Enter received materials into inventory management system for accurate tracking
• Input and track information such as expiration dates to ensure compliance
• Pull samples from inventory and prep for internal delivery or external shipments
• Load packing slips and safety data sheets into appropriate systems
• Aliquot material for internal use or long-term storage
• Maintain accurate documentation of materials shipped and received
• Reconcile all deliveries with each department
• Unpack, examine, and verify against manifests
• Ensure compliance with SOP for labeling, place shipments into storage, and record incoming shipments
• Reject damaged items, record shortages, and correspond with Purchasing Group
• Report defective materials or questionable conditions to Department Supervisor
• Maintain inventory and order shipping supplies as needed
• Prepare packing for outgoing shipments, including programming dataloggers
• Provide quality control for shipment activities
• Use internal and external software to ship and track shipments
• Collect and organize mailings and shipments
• Complete final inspections per shipping instructions and SOPs
• Update and maintain logistics policies and procedures
• Maintain clean work area and follow safety regulations
• Provide accurate and timely communication with each department
• Maintain understanding of export, import, and customs regulations including IDOT and IATA
• Maintain shipping and receiving equipment
• Other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the Organization.

Competencies

• Organizational Support
• Teamwork
• Adaptability
• Ethics
• People Skills
• Problem Solving
• Planning and Organization
• Oral and Written Communication
• Customer Service
• Dependability

Education and/or Experience

• High school diploma or GED and one-year related experience and/or training, or equivalent combination of education and experience
• IATA and IDOT training is required and may be provided upon hire

Other Skills and Abilities

• Attention to detail
• Computer software skills including Microsoft Office Suite, Salesforce, SharePoint, and Paylocity
• Working knowledge of shipping carriers including FedEx, UPS
• Working knowledge of Harmonized System (HS) Codes for exporting
• Ability to ensure accurate and timely information gathering and communication
• Ability to maintain confidentiality
• Ability to stay up to date with domestic and international shipping regulations
• Working knowledge of hazardous goods storage and handling
• Understanding of laboratory safety controls
• Ability to develop positive working relationships
• Ability to quickly adapt to new software
• Ability to prepare reports
• Ability to analyze and evaluate data
• Clearly present findings in oral, written, or electronic format
• Ability to remain calm and make sound decisions
• Exercise independent judgment within protocols
• Ability to work alone with minimum supervision and in a team
• Ability to work rapidly under pressure
• Manage and prioritize multiple projects
• Document daily work accurately and timely
• Interact professionally with clients and co-workers
• Sensitivity to professional ethics and diversity
• Operate cars and hand trucks to move materials
• Apply standard office practices and organization skills

Physical Demands

• Stand less than 1/3 of the time
• Walk less than 1/3 of the time
• Sit more than 2/3 of the time
• Talk or hear 1/3 to 2/3 of the time
• Lift 20 lbs less than 1/3 of the time

Work Environment

• Office and laboratory environment
• Travel up to 5% of the time
• Frequent use of a computer
• Work independently and as part of a team
• Moderately loud noise and moderate temperatures
• Wear PPE in designated lab areas
• Use general office and lab equipment
• Potential exposure to pathogens