Sample Management Coordinator

The Opportunity

In this role, you will report to the Area Manager and will work closely with Avantor's Advanced Laboratory Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science.

What we're looking for

• High school diploma or GED required
• Bachelor's degree in biological sciences, biotechnology, biomedical sciences, or a related discipline, with relevant laboratory or research-operations experience
• Experience handling, processing, or coordinating biological, chemical, or research samples in a laboratory, research, or regulated environment
• Knowledge of laboratory safety practices and applicable regulations related to the handling and transport of biological materials
• Strong attention to detail with the ability to accurately maintain records, documentation, and shipment information
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks in a fast-paced environment
• Effective verbal and written communication skills and the ability to collaborate with researchers, cross-functional teams, and external partners
• Proficiency with Microsoft Office applications (Outlook, Excel, Word, and Teams)
• Ability to lift and transport packages and work with materials requiring specialized storage and shipping conditions, including dry ice

How you will thrive and create an impact

Avantor's Advanced Laboratory Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support.

• Responsible for outbound shipments (international & domestic) which include but are not limited to samples, biologics, cell lines, human and non-human materials
• Receive and process shipments to deliver to designated department freezer for storage and pickup by researcher
• Complete all necessary CLASP, LSA/Trade Compliance paperwork and documentation
• Retrieve samples from designated department freezer, or location, after receiving intake files
• Process samples and correctly classify samples via customer systems
• Support Dangerous Goods classification activities using Safety Data Sheet (SDS) documentation
• Generate, review, and verify shipment documentation, including commercial invoices, customs paperwork, and other required shipping records
• Package samples appropriately to maintain required storage and transport conditions (i.e dry ice & temp tails)
• Coordinate with carriers, researchers, and internal stakeholders to ensure the timely and compliant shipment of materials
• Deliver samples under proper conditions to shipping office
• Sign shipping documents and invoices as consigner
• Follow all safety protocols, SOPs, and procedures for handling and transport of all sample types (i.e. double sleeves for ADCs)
• Serve as the primary point of contact for shipping issues, delays, and shipment-related inquiries
• Submit tracking information to sending and receiving researchers
• Collaborate directly with VWR Beerse & other VWR site shipping teams for intra-site shipments
• Support inventory management activities for departmental samples and materials
• Provide support as needed to lab role responsible for cell line management in Oncology
• Weigh samples as needed
• Obtain correct representative signature when required
• Assist with other duties as required