Schedule Template Coordinator- MGB Endoscopy & GI
Mass General Brigham
Summary
Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.
Job description
Job Summary
Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.
Essential Functions
- Provide high-level administrative support to medical and administrative leadership, including managing calendars, schedule templates, meetings, events, coverage, and call.
- Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
- Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
- Organize and maintain files, records, and documents in both physical and electronic formats.
- Identify opportunities for streamlining administrative processes and implement effective solutions.
- Assist in the planning and execution of meetings, conferences, and other corporate events.
- Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.
Qualifications
Education: Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred. Can this role accept experience in lieu of a degree? No.
Experience: Administrative Support Experience 3-5 years required and Executive Level Support Experience 2-3 years required.
Knowledge, Skills and Abilities
- Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
- Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
- Ability to adapt to changing priorities and work effectively in a dynamic environment.
- Strong problem-solving skills to resolve issues and make sound decisions independently.
- Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
- Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.
Requirements
- Associate's Degree in Business Administration required
- Administrative Support Experience 3-5 years required
- Executive Level Support Experience 2-3 years required
- Proficient in office productivity software (word processing, spreadsheet, presentation tools)
- Demonstrated professionalism, integrity, and ability to handle confidential information with discretion
- Ability to adapt to changing priorities and work effectively in a dynamic environment
- Strong problem-solving skills to resolve issues and make sound decisions independently
- Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization
- Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines
Benefits
- Health Insurance
- Career Advancement Opportunities
- Recognition Programs
Company overview
Mass General Brigham is one of the largest integrated healthcare delivery systems in the United States, formed through the merger of Massachusetts General Hospital and Brigham and Women's Hospital. Based in Boston, Massachusetts, this academic medical center system operates multiple hospitals, specialty facilities, and community health centers throughout New England. The organization is renowned for its world-class patient care, cutting-edge medical research, and comprehensive medical education programs. As a teaching affiliate of Harvard Medical School, Mass General Brigham trains the next generation of healthcare professionals while advancing medical science through groundbreaking research initiatives. The system provides a full continuum of healthcare services, from primary care and preventive medicine to complex specialty treatments and emergency services. With a focus on innovation and patient-centered care, Mass General Brigham consistently ranks among the top hospital systems in the nation for clinical excellence and research output.