Scheduling Coordinator Nursing Department

Position Summary

The Scheduling Coordinator consults with Director of Nursing, Program Managers and Nurse Managers to accommodate unit staffing needs. Fills staff vacancies and posts schedules in advance maintaining appropriate staff to patient ratios. Completes staffing reports.

Major Duties and Responsibilities

• Prepares work schedules and assignments for Mental Health Associates and RN staff as required by Director of Nursing, Program Managers, and Nurse Managers.
• Receives scheduling requests from staff, including PTO and sick leave requests.
• Updates master schedule as needed and communicates staffing vacancies to Director of Nursing, Program Managers, Nurse Manager and Human Resources Director.
• Ensures for filling all staff vacancies on all units and communicating staff scheduling issues immediately with Program Managers.
• Completes records in attendance and tardiness and notifies supervisors of any break of policy on a weekly basis.
• Completes variance and time sheets daily. Works closely with Payroll Coordinator to ensure timesheets are submitted correctly and in a timely fashion.
• Provides direct care to patients as needed and maintains certifications and trainings to remain compliant.
• Completes Patient Satisfaction Surveys, working in conjunction with management and other staff to ensure surveys are completed in timely manner and data entry is accurate and timely.
• Will adhere to all safety policies and safe work practice.
• Will attend hospital safety trainings.
• Will adhere to all hospital policies and procedures.
• Report all accidents immediately and provide effective timely corrective action on all accidents.

Qualifications

Education: At least 45 credit hours (3 semesters) completed in continuing undergraduate study in Psychology, Sociology, Nursing, Counseling or related field or completion of a related vocational/technical degree program plus one year recent related experience.

Training and Experience: Certain skills and experiences may serve as meeting position requirements with managerial approval. Must have demonstrated organizational skills and have the ability to maintain/update computerized staffing schedule. Must also possess excellent communication skills and have the ability to work effectively with others.

Knowledge Required: Must be able to communicate clearly and legibly in writing. Must maintain respectful communications with all persons in the performance of job responsibilities. May be exposed to patients who exhibit aggressive behavior.