Senior Administrative Assistant
Acadia Pharmaceuticals Inc.
Summary
We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leaders and their teams. This role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of both leadership and cross-functional teams.
Job description
Position Summary
We are seeking a highly organized and proactive Senior Administrative Assistant to provide advanced support to senior leaders and their teams. This role manages complex administrative activities, coordinates critical business operations, and handles confidential information with professionalism and discretion. The ideal candidate thrives in a fast-paced environment, anticipates business needs, and contributes to the success of both leadership and cross-functional teams.
Primary Responsibilities
- Provide administrative support to assigned leaders and business functions, including coverage for administrative team members as needed
- Manage complex calendars, scheduling priorities, and meeting coordination for senior leaders
- Coordinate domestic and international travel arrangements, including itineraries and logistics
- Prepare reports, presentations, correspondence, and other business documents using information from multiple sources
- Coordinate logistics for on-site and off-site meetings, conferences, leadership events, and company functions
- Process and reconcile expense reports and corporate credit card transactions through Concur
- Prepare and manage department-related documentation, including contracts, purchase orders, scopes of work, and service agreements
- Track departmental expenses and support budget management activities
- Partner with cross-functional teams to support projects, initiatives, and operational priorities
- Perform other duties as assigned
Education/Experience/Skills
- High school diploma required; associate's or bachelor's degree preferred
- Minimum 4 years of administrative experience supporting senior-level leaders
- Experience supporting senior-level leaders and working with internal and external stakeholders
- Experience preparing presentations, reports, and business correspondence
- Ability to independently manage complex schedules, competing priorities, and multiple projects
- Experience handling confidential and sensitive business information
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience coordinating meetings, events, and travel arrangements, including international travel
- Experience processing expense reports and managing business expenses through Concur or similar systems
- Strong organizational skills with exceptional attention to detail and follow-through
- Ability to work independently and collaboratively in a fast-paced environment
- Ability to travel occasionally as business needs require
Requirements
- High school diploma required
- Minimum 4 years of administrative experience supporting senior-level leaders
- Experience supporting senior-level leaders and working with internal and external stakeholders
- Experience preparing presentations, reports, and business correspondence
- Ability to independently manage complex schedules, competing priorities, and multiple projects
- Experience handling confidential and sensitive business information
- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Experience coordinating meetings, events, and travel arrangements, including international travel
- Experience processing expense reports and managing business expenses through Concur or similar systems
- Strong organizational skills with exceptional attention to detail and follow-through
- Ability to work independently and collaboratively in a fast-paced environment
- Ability to travel occasionally as business needs require
Benefits
- Medical, Dental & Vision
- Life & Disability Insurance
- EAP Coverage
- 401(k) Matching
- Employee Stock Purchase Plan
- Paid Vacation
- Paid Holidays
- Paid Sick Time
- Paid Parental Leave
- Tuition Assistance
- Equity Awards
- Discretionary Bonus
Company overview
Acadia Pharmaceuticals Inc. is a biopharmaceutical company headquartered in San Diego, California, founded in 1993. The company specializes in developing and commercializing innovative therapies for underserved neurological disorders and rare diseases. Acadia has pioneered the first and only FDA-approved treatments for Parkinson's disease psychosis (NUPLAZID®) and Rett syndrome (DAYBUE®). With a workforce of 501-1,000 employees, the company maintains a robust pipeline focused on addressing unmet medical needs in Alzheimer's disease psychosis, Lewy body dementia psychosis, Prader-Willi syndrome, and other central nervous system disorders. Acadia operates with a mission to transform scientific promise into meaningful innovations that improve patient lives, particularly in neurological and rare disease communities where treatment options are limited. The company is publicly traded on NASDAQ under the symbol ACAD and has established itself as a leader in neuroscience therapeutics through its commitment to research, development, and patient-centered care.