Senior Administrative Assistant
BioNTech
Summary
As Senior Administrative Assistant, you'll help leaders in Business Development and Alliance Management and Human Resources stay focused on work that supports BioNTech's mission to develop innovative immunotherapies. You'll coordinate the details that keep teams and partnerships moving forward. Across functions and time zones, you'll manage schedules, travel, information, and meeting follow-up. You'll work closely with senior leaders and administrative colleagues in a remote role with some on-site presence, handling sensitive matters with discretion.
Job description
About the role
As Senior Administrative Assistant, you'll help leaders in Business Development and Alliance Management and Human Resources stay focused on work that supports BioNTech's mission to develop innovative immunotherapies. You'll coordinate the details that keep teams and partnerships moving forward. Across functions and time zones, you'll manage schedules, travel, information, and meeting follow-up. You'll work closely with senior leaders and administrative colleagues in a remote role with some on-site presence, handling sensitive matters with discretion.
Your contribution
- Manage leaders' complex calendars, travel, itineraries, and expenses to keep priorities on track across time zones
- Coordinate administrative support and coverage with colleagues to ensure consistent, efficient operations across both functions
- Maintain shared sites, organizational records, contact lists, and meeting memberships, with accurate access and version control
- Protect confidential business, partnership, and employee information, and route sensitive requests to the appropriate leader
- Coordinate service requests with internal teams and process confidentiality agreements to support smooth operations
- Prepare meeting agendas and minutes, communicate action items, and track follow-up for the Global Human Resources Business Partner Unit
A good match
- High school diploma; with a minimum of 6 years of progressively responsible administrative or comparable experience, including substantial experience independently supporting senior leaders in a complex, fast-paced, cross-functional environment
- Strong skills in calendar and meeting management, travel coordination, expense reporting, and prioritizing competing requests
- Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint; experience coordinating and managing travel and expenses
- Clear written and verbal communication, sound judgment, discretion, and strong attention to detail
- A collaborative, proactive approach, with the ability to work independently and across teams, functions, and time zones; life sciences or international experience is an advantage
Preferred requirements
Bachelor's degree and previous experience in human resources or external partnerships. Experience with the Concur travel and expense system.
Requirements
- High school diploma
- Minimum of 6 years of progressively responsible administrative or comparable experience
- Substantial experience independently supporting senior leaders in a complex, fast-paced, cross-functional environment
- Strong skills in calendar and meeting management
- Travel coordination
- Expense reporting
- Prioritizing competing requests
- Proficiency with Microsoft Word, Outlook, Excel, PowerPoint, and SharePoint
- Experience coordinating and managing travel and expenses
- Clear written and verbal communication
- Sound judgment and discretion
- Strong attention to detail
- Collaborative, proactive approach
- Ability to work independently and across teams, functions, and time zones
Benefits
- Medical, Dental & Vision
- Life, AD&D, Critical Illness
- HSA & FSA
- Employee Assistance Program
- Parental & Childbirth Leave
- Family Planning Assistance
- Virtual Tutoring & Childcare
- Paid Time Off
- 401(k) Matching
- Tuition Reimbursement
- Student Loan Assistance
- Wellbeing Incentives
- Professional Development
- Commuting Allowance
- Subsidized Parking
- Discounted Insurance
Company overview
BioNTech SE is a pioneering German multinational biotechnology company headquartered in Mainz, Germany, that specializes in developing innovative immunotherapies and vaccines for cancer and infectious diseases. Founded in 2008 by scientists Uğur Şahin, Özlem Türeci, and Christoph Huber, the company gained global recognition for co-developing the first approved mRNA-based COVID-19 vaccine with Pfizer. BioNTech's core expertise lies in mRNA technology, which it has been researching for over 15 years, with applications spanning individualized cancer medicine, infectious disease prevention, and novel therapeutic approaches. The company operates a diversified portfolio including mRNA cancer immunotherapies, next-generation immunomodulators, targeted therapies, and antibody-drug conjugates. With approximately 6,800 employees across more than 20 global sites, BioNTech maintains a strong focus on oncology, advancing multiple late-stage clinical programs while expanding its infectious disease pipeline to address conditions like malaria, tuberculosis, and mpox. The company's strategic acquisitions, including InstaDeep for AI capabilities and CureVac for mRNA expertise, further strengthen its position as a leader in next-generation biopharmaceutical innovation.