Senior Administrative Assistant
Madrigal Pharmaceuticals
Summary
Madrigal is a biopharmaceutical company focused on delivering novel therapeutics for metabolic dysfunction-associated steatohepatitis (MASH). We are seeking a proactive, highly organized Senior Administrative Assistant to support key business operations, communications, and team coordination activities. This role requires a strong blend of traditional administrative expertise (calendar, travel, and expense support) along with light project management, team collaboration, and event planning skills.
Job description
Key Responsibilities
- Manage complex calendars, prioritize and schedule meetings (internal and external), and anticipate scheduling needs across time zones.
- Coordinate domestic and international travel arrangements and prepare expense reports (using Concur).
- Serve as an operational extension of the team, helping to manage communications, ensure alignment around key activities, and support execution across the span of delegation.
- Support internal communications and team collaboration by capturing input and turning team-building or planning discussions into tangible outputs and action steps.
- Assist in coordinating and planning department meetings, workshops, and events—including offsite logistics, venue selection, agendas, and follow-ups.
- Maintain department files, records, and shared resources with accuracy and confidentiality.
- Monitor and reinforce adherence to internal processes, policies, and key deadlines.
- Collaborate with other administrative staff to ensure continuity, support cross-functional efforts, and drive cohesion across departments.
- Prepare, edit, and distribute presentations, spreadsheets, memos, and meeting notes as needed.
- Provide support for small-scale projects as assigned, including status tracking and stakeholder coordination.
Qualifications
- Associate degree preferred
- 6–8 years of administrative support experience in a corporate environment, preferably in a life sciences setting.
- Demonstrated experience managing executive calendars, travel arrangements, and expense reports.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with Concur strongly preferred.
- Excellent written and verbal communication skills; able to interact professionally with internal and external stakeholders.
- Strong organizational and project coordination skills, with a proven ability to manage multiple tasks simultaneously.
- Discretion, sound judgment, and the ability to maintain confidentiality are essential.
- Collaborative, team-oriented approach with a proactive and flexible mindset.
- Willingness to travel occasionally for offsite meetings and events.
- This role will require 3 days per week onsite in Waltham, MA.
Requirements
- Associate degree preferred
- 6–8 years of administrative support experience in a corporate environment, preferably in a life sciences setting
- Demonstrated experience managing executive calendars, travel arrangements, and expense reports
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience with Concur strongly preferred
- Excellent written and verbal communication skills
- Strong organizational and project coordination skills
- Discretion, sound judgment, and ability to maintain confidentiality
- Collaborative, team-oriented approach with a proactive and flexible mindset
- Willingness to travel occasionally for offsite meetings and events
- 3 days per week onsite in Waltham, MA
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Disability Insurance
- 401(k)
- Equity
- Bonus
- Flexible Paid Time Off
- Employee Assistance Program
- Supplemental Life Insurance
- Legal Services
Company overview
Madrigal Pharmaceuticals, Inc. is a clinical-stage biopharmaceutical company focused on developing novel therapeutics for metabolic dysfunction-associated steatohepatitis (MASH), formerly known as non-alcoholic steatohepatitis (NASH), a serious form of fatty liver disease. The company's lead product, Rezdiffra (resmetirom), is a once-daily, oral thyroid hormone receptor (THR)-β selective agonist that targets key underlying causes of MASH in the liver. Rezdiffra received FDA approval in 2024 as the first treatment for MASH with moderate to advanced liver fibrosis, representing a significant breakthrough in hepatology. Headquartered in Conshohocken, Pennsylvania, Madrigal is publicly traded on NASDAQ under the symbol MDGL. The company continues to advance its clinical development programs, including ongoing Phase 3 trials evaluating Rezdiffra for the treatment of compensated MASH cirrhosis. Madrigal's innovative approach addresses a critical unmet medical need in liver disease therapeutics.