Senior Administrative Assistant
Thermo Fisher
Summary
Join us as a Senior Administrative Assistant providing high-level support to executive leadership at Thermo Fisher Scientific. You'll contribute to our mission of making the world healthier, cleaner and safer by managing complex calendars, coordinating travel, facilitating communications, and ensuring effective office operations.
Job description
Description
Join us as a Senior Administrative Assistant providing high-level support to executive leadership at Thermo Fisher Scientific. You'll contribute to our mission of making the world healthier, cleaner and safer by managing complex calendars, coordinating travel, facilitating communications, and ensuring effective office operations.
In this role, you'll work closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail. You'll coordinate meetings and events, prepare professional communications and presentations, manage expenses and vendor relationships, and serve as a key liaison between executives and internal/external stakeholders. Your thoughtful approach and ability to anticipate needs will help drive operational excellence across the organization.
Requirements
Education
- High school diploma required. Associate's degree in Secretarial Science, Business, or related field preferred.
Experience
- 4+ years of executive administrative assistant or site administrator experience in a professional office environment.
- 3+ years supporting Director, senior level leaders or functional heads.
- Experience in a large, global matrix organization strongly preferred.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Experience supporting internal communications, events, or workplace operations is a plus.
Knowledge, Skills, Abilities
- Strong organizational, analytical, and communication skills with an ability to anticipate what needs to be completed.
- Experience with internal communications tools, digital signage systems, or intranet platforms (preferred).
- Excellent written and verbal communication skills. Infallible proof reading and spelling.
- High level of discretion when handling sensitive or confidential information.
- Ability to manage multiple priorities and meet deadlines in a fast-paced, matrixed environment.
- Creative problem-solver with an eye for detail and continuous improvement.
- Ability to work autonomously while supporting leaders across the site.
- Flexible and adaptable, with the ability to respond to last-minute changes while maintaining poise and a positive "can do" outlook.
Requirements
- High school diploma required
- 4+ years of executive administrative assistant or site administrator experience in a professional office environment
- 3+ years supporting Director, senior level leaders or functional heads
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
- Strong organizational, analytical, and communication skills
- Excellent written and verbal communication skills
- High level of discretion when handling sensitive or confidential information
- Ability to manage multiple priorities and meet deadlines in a fast-paced, matrixed environment
- Creative problem-solver with an eye for detail and continuous improvement
- Ability to work autonomously while supporting leaders across the site
- Flexible and adaptable
- Must be legally authorized to work in the United States without sponsorship
- Must be able to pass a comprehensive background check, which includes a drug screening
Benefits
- Medical, Dental & Vision
- Health Incentive Programs
- Employee Assistance Program
- Family Support Programs
- Commuter Benefits
- Tuition Reimbursement
- Paid Time Off
- Paid Holidays
- Paid Parental Leave
- Accident Insurance
- Life Insurance
- Short-Term Disability
- Long-Term Disability
- 401(k) Matching
- Employee Stock Purchase Plan
- Annual Incentive Bonus
Company overview
Thermo Fisher Scientific is a global leader in serving science, with annual revenue of approximately $40 billion. The company provides a comprehensive portfolio of analytical instruments, equipment, reagents and consumables, software, and services for research, analysis, discovery, and diagnostics. Their mission is to enable customers to make the world healthier, cleaner, and safer by accelerating life sciences research, solving complex analytical challenges, improving patient diagnostics and therapies, and increasing laboratory productivity. Thermo Fisher serves pharmaceutical and biotech companies, hospitals and clinical diagnostic labs, universities, research institutions, and government agencies worldwide. The company operates through four business segments: Life Sciences Solutions, Analytical Instruments, Specialty Diagnostics, and Laboratory Products and Services.