Senior Administrative Support Coordinator
Integra LifeSciences
Summary
The Senior Administrative Support Coordinator will ensure the smooth operation of the CMC manufacturing site by performing a variety of administrative tasks, such as travel management, calendar coordination, scheduling of events, meeting scheduling and preparations for the site leadership team, as well as assisting in accurate and timely posting of communication boards and new employee set up and introduction.
Job description
Essential Duties and Responsibilities
- Provide administrative support for departments and facilities.
- Make employee lunch arrangements as required.
- Maintain and manage calendars to schedule meetings internally and externally worldwide.
- Schedule day-to-day intra and inter departmental meetings/appointments and make appropriate reservations for facilities, equipment, etc.
- Coordinate and support site wide events. Planning and acting as lead organizer for scheduled events hosted by CMC Plainsboro.
- Coordination of travel arrangements (including air, rail, car and hotel) for Plant Manager, Quality Manager, direct reports, and other functional leaders in the facility.
- Complete registrations for professional meetings, seminars, and workshops.
- Maintain and order office supplies for department and facility use.
- Manage facility office mail.
- Manage phones, as needed.
- Submit IT tickets as required.
- Maintain a PCard for Office and site expenses.
- Maintain Employee Communication Vehicles (i.e. KPI Board, TV's, Intercompany Postings).
- Oversee Employee Cafeteria and Locker Rooms.
- Work with Training Coordinator and hiring managers for New Employee Set-up (e.g. preparing and submitting New Employee form to GAC, preparation of Training File folder).
- Use problem analysis and project management skills to complete projects as assigned.
Desired Minimum Qualifications
- High school education, college degree preferred.
- Minimum of 2-3 years of administrative experience.
- Must be proficient in Microsoft Office Suite of applications and have very good written and oral communication skills.
- Must be capable of managing expense reports.
- Must be able to multi-task and be a self-starter.
- Must be able to support multiple stakeholders.
- High attention to detail with an emphasis on timely and accurate work products.
- Must be able to maintain confidentiality.
Requirements
- High school education, college degree preferred
- Minimum of 2-3 years of administrative experience
- Proficient in Microsoft Office Suite
- Very good written and oral communication skills
- Capable of managing expense reports
- Able to multi-task and be a self-starter
- Able to support multiple stakeholders
- High attention to detail with an emphasis on timely and accurate work products
- Must be able to maintain confidentiality
Benefits
- Medical, Dental & Vision
- Life Insurance
- Short-term Disability
- Long-term Disability
- Business Accident Insurance
- Group Legal Insurance
- 401(k) Savings Plan
Company overview
Integra LifeSciences Holdings Corporation is a global medical technology company headquartered in Princeton, New Jersey, founded in 1989. As a publicly traded company on NASDAQ under the symbol IART, Integra specializes in developing and manufacturing innovative medical devices for neurosurgery, reconstructive surgery, and general surgery applications. The company is renowned for its pioneering work in regenerative medicine, most notably the Integra artificial skin, which was the first commercially reproducible skin tissue used to treat severe burns and other skin wounds. Integra's comprehensive product portfolio includes surgical instruments, neurosurgical devices, advanced wound care solutions, orthopedic hardware, dermal regeneration products, and tissue-engineered wound dressings. With approximately 3,946-4,396 employees worldwide, the company serves hospitals, outpatient surgery centers, and medical practices globally through direct sales representatives and an extensive distribution network. Integra's commitment to limiting uncertainty for surgeons enables healthcare professionals to focus on providing optimal patient care through simplified procedures and reliable medical technology solutions.