Senior Executive Administrative Assistant
Olympus Corporation of the Americas
Summary
The purpose of this executive assistant role is to provide high-level administrative and operational support that enables the R&D senior leaders and their teams to work efficiently and focus on strategic priorities. In this context, the role supports Leadership Team by managing calendars, travel, expenses, meetings, events, correspondence, reporting, onboarding support, budget tracking and purchase request processing, and departmental coordination. It helps keep the organization organized, responsive, and aligned with technology development and business priorities.
Job description
Job Description
The purpose of this executive assistant role is to provide high-level administrative and operational support that enables the R&D senior leaders and their teams to work efficiently and focus on strategic priorities. In this context, the role supports Leadership Team by managing calendars, travel, expenses, meetings, events, correspondence, reporting, onboarding support, budget tracking and purchase request processing, and departmental coordination. It helps keep the organization organized, responsive, and aligned with technology development and business priorities.
Job Duties
- Calendar management — coordinating complex schedules, prioritizing meetings, and resolving conflicts.
- Communication skills — writing clear business correspondence and interacting professionally with leaders, teams, and external partners.
- Organization and prioritization — keeping activities, tasks, deadlines, and departmental needs on track.
- Meeting and event coordination — planning logistics for local, global, small, and large-scale meetings or events.
- Travel planning — arranging domestic and international travel, including itineraries, logistics, and coordination across locations.
- Expense and budget tracking — managing expense reports, purchase requisitions, invoices, and budget-related records.
- Confidentiality and discretion — handling sensitive business information professionally.
- Problem-solving — anticipating needs, removing obstacles, and keeping operations running smoothly.
- Attention to detail — ensuring accuracy in schedules, reports, expenses, travel plans, and communications.
- Adaptability — supporting changing priorities, urgent requests, and cross-functional business needs.
- Technology proficiency — using tools such as Outlook, Teams, Word, Excel, PowerPoint, and expense or purchasing systems.
- Stakeholder management — supporting senior leaders and collaborating effectively across departments and locations.
Job Qualifications
Required: Bachelor’s degree or associate Degree with 2-3 years of office support experience. Minimum of ten (10) years secretarial and or administrative experience including experience in an executive area. Demonstrated communication skills both written and verbal. Computer Proficiency e.g. Office 365, MS Office Suite (Outlook, PowerPoint, Excel, Word, SharePoint, Teams, etc.), WebEx, Internet, SAP, JDE, Concur. Web based applications such as SharePoint a plus.
Requirements
- Bachelor’s degree or associate degree with 2-3 years of office support experience
- Minimum of ten (10) years secretarial and/or administrative experience including experience in an executive area
- Demonstrated communication skills both written and verbal
- Computer proficiency e.g. Office 365, MS Office Suite (Outlook, PowerPoint, Excel, Word, SharePoint, Teams, etc.), WebEx, Internet, SAP, JDE, Concur
- Web based applications such as SharePoint a plus
Benefits
- Competitive salaries
- Annual bonus
- 401(k) Matching
- Medical, Dental & Vision
- Employee Assistance Program
- Wellbeing Programs
- Paid Vacation
- Sick Time
- Paid Parental Leave
- Adoption Assistance
- Paid Holidays
- On-Site Child Daycare
- Café
- Fitness Center
- Paid volunteering
- Charitable donation match
- Employee Resource Groups
- Training Resources
- Learning & Development
- Paid Educational Assistance
Company overview
Olympus Corporation of the Americas is a leading global medical technology company and a wholly owned subsidiary of Olympus Corporation, headquartered in Center Valley, Pennsylvania. As a pioneer in the medical device industry, Olympus specializes in developing and manufacturing advanced endoscopic solutions, minimally invasive surgical equipment, and diagnostic imaging systems. The company holds approximately 70% of the global endoscope market, with a comprehensive portfolio that includes gastrointestinal endoscopes, laparoscopes, bronchoscopes, urological devices, and video imaging platforms. With over 5,200 employees across North and South America, Olympus focuses on creating innovative medical technologies that enable early detection, diagnosis, and minimally invasive treatment of diseases. The company's products are used across multiple medical specialties including gastroenterology, pulmonology, urology, and general surgery, helping healthcare professionals improve clinical outcomes while reducing procedural costs. Olympus continues to invest heavily in research and development, digital healthcare solutions, and AI-powered diagnostic tools to maintain its leadership position in the medical technology sector.