Senior Facilities and Space Planner

Job Responsibilities

• Independently perform professional work related to a variety of planning assignments, including space and site planning, programming and feasibility analysis on the St. Jude campus, as required; Make recommendations to integrate into the campus master plan and strategic plan.
• Lead project management initiatives and ensure effective transition of space planning efforts to project implementation, supporting a successful project workflow.
• Develop and contribute to complex planning studies and programing for short-, mid- and long-term planning for space, site, facilities, transportation, capital projects, landscape, and infrastructure projects.
• Plan and develop short- and long-range programs and engages with the leaders to foster program success; Collect and apply data for planning related to long-term campus changes.
• Prepare proposals for and works with outside planning, design, engineering and construction firms for projects as necessary; Conduct research on project needs and prepares reports on physical land use, facilities and space use, transportation plans, studies and analysis.
• Assist in the development, update and compliance with campus and space planning principles and policies.
• Responds to various requests for reports and documentation concerning the functional use of space to assist St. Jude Leadership to strategize, plan, and implement major facilities-related programs and projects.
• Knowledge of State, Federal and local codes pertaining to design and construction and ability to provide technical advice based on sound understanding of construction principles and practice.
• Facilities space information management with broad knowledge of AutoCAD, Revit, GIS (Geographic Information Systems), CAFM (Computer Aided Facility Management), with an emphasis on floorplans, space data management, analysis, and reporting. FMSystems experience is also preferred.
• Support the strategic efforts through delivering detailed analysis for productivity and efficiency for projects as well as long-term estimates. Conducts needs assessments and offers solutions for efficiency.
• Support and lead some project management initiatives and ensure effective transition of space planning efforts to project implementation, supporting a successful project workflow.
• Provide development of detailed conceptual planning, programming and project transition (transition from planning to projects).
• Provide electronic plans to in-house personnel, and outside contractors engaged in the planning, design, and/or execution of new construction or renovation.
• Assist in periodic verification of space (i.e., walk all interior space) to keep the data in FM Systems and other systems accurate and up to date.
• Support the VP of Facility Planning & Analytics with space allocation information, floorplans, and other products, and provides recommendations on space allocation matters. Report discrepancies in the audited spaces to the VP of Facility Planning.
• Perform other duties as assigned to meet goals and objectives of the department and institution. Maintain regular and predictable attendance.

Minimum Education and/or Training

High school diploma/ GED required. Bachelor's degree in architecture or other related area preferred.

Minimum Experience

Bachelor's degree with 3+ years or High school diploma/ GED with 7+ years of relevant experience. Thorough working knowledge of land use, site and master planning principles. Strong knowledge of facilities space information management with an emphasis on floorplans, space data management, analysis, and reporting; FMSystems experience, preferred. Strong understanding of State, Federal and local codes pertaining to design and construction. Experience with computer-aided drafting (AutoCAD) and Microsoft Office (e.g., Excel, Word, PowerPoint). Familiarity with current technical environmental impact assessment methodologies (e.g., historic resources, transportation, air quality). Strong knowledge of hospital policies and departmental procedures, preferred. Proven performance in earlier role.

Licensure, Registration and/or Certification Required by SJCRH Only

Professional certification (e.g., Project Management, OSHA safety certification), preferred as applicable.

Special Skills, Knowledge and Abilities

Ability to think critically, draw insights and connect the dots. Openness to change and adapting to changing times with resilience and flexibility. Learns on the job and applies skills in routine tasks and activities; delivers under supervision and guidance. Understands the task at hand, seeks out information, and draws conclusions from available data to deliver outcomes. Adapts quickly to changing priorities to perform as needed in his/her role. Remains calm when faced with changes to (and in) his/her work. Skills in communicating complex ideas effectively to diverse audiences and influence others to see different points of view. Is able to apply knowledge/skills within own area to deliver tasks with limited guidance. Effectively relays understanding of diverse perspectives. Can handle communication upwards and downwards as needed. Presents information in a clear, well thought out way and tailored to the audience. Focus on setting high targets, following through with actions, and achieving results. Ability to anticipate roadblocks and circumvent challenges. Shows support for the new direction even when the details have not been finalized. Uses a data-driven approach to spot early indications of underperformance and takes corrective actions. Celebrates successes. Works with partners in their function to find the best solutions that align with functional priorities. Works effectively to find solutions. Understands budgets and numbers and puts together estimates. Skills in forecasting, tracking, reconciling & monitoring budgets and spends. Demonstrates a good understanding of budget planning and tracking tools & processes as well as related internal policies and procedures. Tracks, reconciles and reports budget for own area, highlighting any deviations and escalating as needed. Communicates with other teams to drive budgeting processes, collecting information and sharing reports. Skills in developing and implementing facilities planning and/ or project management processes, tools and methodologies for planning, executing, and tracking of projects and project schedules, within own technical area (e.g., architectural facilities, facilities operations, building systems, space management). Has strong knowledge of project management and/ or facilities planning processes to support delivery of tasks within own area and provide inputs for complex projects. Monitors and reports on the schedule of assigned projects to ensure they are delivered within timelines. Understands and tracks dependencies, risks, and schedules and escalates in case of issues. Skills in prioritizing key stakeholders and confidently presenting ideas and deliverables in alignment with determined expectations. Ability to understand needs and nuances, manage sensitive situations and drive stakeholder engagement and outcomes. Exhibits basic consultative skills in asking questions and understanding needs of stakeholder; adapts company policies to consider different stakeholder interests. Establishes rapport and trust with key stakeholders by listening, understanding, and calibrating expectations. Provides operational/ coordination support to stakeholders; assists in dealing with current and potential issues.

Physical Demands and Working Conditions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; talk or hear; reach with hands and arms; climb or balance; and stoop, kneel, or crouch. The employee frequently is required to talk or hear. The employee might occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee must move about the workspace to access work surface and shelves, cabinets, drawers, and equipment that are at, below or above the work surface. The employee will be expected to work in mechanical equipment rooms where low clearance and slip or trip hazards exist. The employee may be exposed to high, precarious places; toxic or caustic chemicals; risk of electrical shock; and vibration. The noise level in the work environment might occasionally be loud. An essential function of the job is to be able to comply with all applicable federal, state, and local safety and health regulations that would apply to this job. This job description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.