Senior Human Resources Coordinator
HISTOSONICS INC
Summary
The Senior Human Resources Coordinator supports the recruiting and onboarding functions by organizing interview logistics, managing scheduling activities, and ensuring timely communication with candidates and internal stakeholders. This detail-oriented, service-focused role helps create a smooth and professional experience for candidates and new hires in a fast-paced environment. The coordinator also assists with administrative onboarding tasks and provides general support to the talent acquisition and HR teams.
Job description
Position Summary
The Senior Human Resources Coordinator supports the recruiting and onboarding functions by organizing interview logistics, managing scheduling activities, and ensuring timely communication with candidates and internal stakeholders. This detail-oriented, service-focused role helps create a smooth and professional experience for candidates and new hires in a fast-paced environment. The coordinator also assists with administrative onboarding tasks and provides general support to the talent acquisition and HR teams.
Key Responsibilities
- Schedule and coordinate interviews and meetings (onsite and virtual) to ensure a seamless experience for candidates and hiring teams.
- Communicate interview details and updates promptly to candidates and internal stakeholders.
- Leverage applicant tracking system (ATS) and scheduling tools to streamline processes.
- Serve as the primary point of contact for candidates throughout the interviewing and onboarding process.
- Maintain timely communication to deliver a positive candidate journey from application to offer.
- Manage the onboarding process, including preparing offer documentation and administering DocuSign for signatures, coordinating pre-employment requirements, and ensuring a seamless transition for new hires from acceptance to their first day.
- Enter new hire information into HRIS and partner with payroll team.
- Ensure timely completion of I-9 Form and E-Verify for all new hires in compliance with federal requirements.
- Administer and promote the employee referral program by tracking submissions, ensuring timely communication with referring employees and payroll team.
- Coordinate and help with facilitation new hire orientation sessions.
- Performs other related duties as assigned to support departmental and organizational goals.
Qualifications, Skills and Abilities
- 3+ years of experience in recruiting coordination, HR support, or similar role.
- Associate degree or bachelor’s degree in Human Resources, Business Administration, or related field preferred or equivalent administrative experience.
- Proficiency with applicant tracking systems and HRIS (ADP -Workforce Now preferred), and interview scheduling tools (Microsoft Outlook and Teams preferred).
- Strong detail orientation, organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Proven ability to maintain confidentiality and manage sensitive information with discretion.
- Demonstrated agility and flexibility in adapting to changing priorities and fast-paced environments.
- Experience in a fast-growing or scaling organization.
Requirements
- 3+ years of experience in recruiting coordination, HR support, or similar role
- Associate degree or bachelor’s degree in Human Resources, Business Administration, or related field preferred or equivalent administrative experience
- Proficiency with applicant tracking systems and HRIS (ADP -Workforce Now preferred)
- Proficiency with interview scheduling tools (Microsoft Outlook and Teams preferred)
- Strong detail orientation, organizational and time-management skills
- Excellent communication and interpersonal skills
- Proven ability to maintain confidentiality and manage sensitive information with discretion
- Demonstrated agility and flexibility in adapting to changing priorities and fast-paced environments
- Experience in a fast-growing or scaling organization
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short-Term Disability Insurance
- Long-Term Disability Insurance
- 401(k)
- Paid Time Off
Company overview
HistoSonics Inc. is a venture-backed medical device company pioneering non-invasive sonic beam therapy using the science of histotripsy. Founded in 2009 and headquartered in Plymouth, Minnesota with additional offices in Ann Arbor, Michigan, the company has grown from 40 employees to over 200 professionals. HistoSonics' proprietary Edison System utilizes focused sound energy to create pressure that liquefies and destroys targeted tissue at sub-cellular levels, offering a revolutionary approach to treating tumors and diseased tissue without incisions, radiation, or heat. The company's technology represents a new category of non-invasive, image-guided therapy that provides personalized, tissue-specific treatments with precision and control while minimizing undesirable side effects. Currently, the Edison System has been used to treat over 1,000 patients for liver tumors at nearly 50 active centers across the United States, United Arab Emirates, and Hong Kong. HistoSonics recently secured $250 million in growth financing from prominent investors including Thiel Bio, Founders Fund, and Bezos Expeditions, positioning the company to expand into new clinical applications and global markets while advancing its mission to deliver innovative treatment options to patients worldwide.