Senior Manager, Facilities Maintenance

About the Role

We are seeking an experienced and highly organized Senior Manager, Facilities to manage all aspects of our NJ office and biotech facility operations. You will ensure that our facilities meet the rigorous standards required for a regulated biopharmaceutical environment, supporting both laboratory and corporate office functions. This will be an on-site position at our Bridgewater, NJ facility with occasional after-hours availability required for emergency response or critical maintenance. You will have to be able to work in laboratory environments, including areas with controlled access.

What You'll Do

In this role, you’ll have the opportunity to manage day-to-day operations of the NJ facilities, including laboratory spaces, Special use areas, office areas, and common spaces as well as manage preventive and corrective maintenance programs for all building systems (Access Control, CCTV, HVAC, electrical, plumbing, fire suppression, BMS/BAS).

Facility Operations & Maintenance

• Ensure all critical utility infrastructure systems (Refrigeration, compressed gases, HVAC with HEPA filtration) are maintained in compliance with GxP standards.
• Assist in managing facility renovations, expansions, and capital improvement projects.
• Support office and lab operations in Lebanon, NH and San Diego, CA.

Regulatory & Compliance

• Ensure facility compliance with FDA, EPA, OSHA, and local/state regulations applicable to biotech/pharmaceutical operations.
• Maintain documentation and records required for GxP compliance and regulatory inspections.
• Support internal and external audits related to facility operations.
• Assist with environmental health & safety (EHS) programs, including hazardous waste management and biosafety protocols.
• Assist with implementation of LEMS (Lab Equip Management Systems) and LCCP (Lab Change Control Process) programs.

Vendor & Contract Management

• Manage relationships with third-party vendors, contractors, and service providers.
• Negotiate and administer service contracts for janitorial, security, snow removal, landscaping, waste disposal, and specialized lab services.

Space Planning & Project Management

• Develop and implement space utilization strategies to support business growth.
• Assist in facility-related capital projects from planning through completion, managing scope, budget, and timelines.

Budget & Financial Management

• Assist in the development and management of the annual facilities operations budget.
• Work within established Supplier and Procurement systems to manage suppliers and purchasing of materials and services.
• Track and report on facility-related expenditures; identify cost-saving opportunities.
• Support the preparation of capital expenditure requests and business cases for facility investments.
• Prepare monthly reports including variance from budget to actual spend.

Team Leadership

• Supervise facilities staff, including maintenance technicians and facilities coordinators.
• Provide training and development opportunities for the facilities team.

Security and EHS support

• Support Environmental Health & Safety (EH&S) initiatives within the GWS and company framework.
• Assist in Development and day-to-day involvement of the planned (SOC) Security Operations Center, including maintenance of the access control and CCTV systems.

Who You Are

You have a minimum of Bachelor's degree in Facilities Management, Engineering, Life Sciences, or a related field as well as 8+ years of facilities management experience, with at least 3 years in a biotech, pharmaceutical, or life sciences environment.

• Strong knowledge of Lab Operations and FDA facility requirements
• Experience managing critical utility systems (HVAC, Server rooms, purified water systems)
• Proven project management skills with experienced contributions to facility construction or renovation projects
• Familiarity with OSHA, EPA, and NJ DEP environmental and safety regulations
• Experience with CMMS (Computerized Maintenance Management Systems) and BMS/BAS platforms

Nice to have (but not a must)

• Certified Facility Manager (CFM) or Facilities Management Professional (FMP) designation.
• Experience with ISO 14001 or ISO 45001 environmental/safety management systems.
• Experience with LEED-certified, Well-Certified or sustainable facility operations.
• Knowledge of biosafety levels (BSL-1, BSL-2) and laboratory safety requirements.
• Familiarity with NJ-specific building codes and permitting processes.

Where You’ll Work

This role is based out of our NJ offices and requires full-time, in-person presence to support hands-on collaboration, access specialized equipment, and/or operational needs.

Travel Requirements

This role requires occasional domestic travel (approximately up to 10%).