Senior Manager, Post Award Administration

Job Summary

The job supervises and monitors a team of support staff responsible to administer pre-award and/or post-award activities relating to grant and contract proposals/funding within a department or unit.

Responsibilities

• Reporting to the Director of Post-Award, the Senior Manager will supervise and lead a team of post-award coordinators administrators, ensuring effective coordination and collaboration within the team.
• Oversee the outgoing subaward process.
• Provide mentorship, guidance, and professional development opportunities for team members.
• Set performance expectations, conduct regular evaluations, and provide constructive feedback.
• Manages employees by establishing annual performance goals, allocating resources, assessing annual performance, and determining individual merit, incentive and/or promotional increases.
• Work with the Director of Post-Award to update post-award policies and standard operating procedures in alignment with institutional guidelines and federal regulations for procedures directly related to coordinator duties.
• Regularly review and update policies to ensure compliance with evolving regulations and best practices.
• Identify opportunities for process improvement and streamline and optimize post-award processes to enhance efficiency and effectiveness.
• Works with faculty and staff to manage all post-award activities for a dedicated portfolio of complex awards.
• Provide regular financial projections and monitor all transactions.
• Prepare and ensure timely submission of all financial reporting.
• Request agency prior approval for award changes as necessary.
• Supervises employees that provides specialized support for the research enterprise within a department or unit, including post-award administration for all sponsored activity.
• Serves as liaison between PIs, University administrative offices, and external agencies.
• Supervises employees directly including selection, training, performance appraisal and work allocation.
• Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.
• Monitors industry trends and remains current with agency and regulatory changes.
• Plans for department/ unit compliance with University, Divisional and Department policies and procedures and implements corrective actions for issues identified.
• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field or an equivalent combination of education and experience.

Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred Competencies

• Excellent communication, interpersonal, and problem-solving skills.
• Ability to work collaboratively and provide exceptional customer service.
• Commitment to the University of Chicago's mission and values.

Working Conditions

Office Environment.