Senior Manager, Warehouse & Inventory Control

Job Summary

The Senior Manager, Warehouse & Inventory Control manages staff performing warehouse and distribution activities as well as inventory analysis, cycle count programs and associated key performance indicators (KPI) such as, but not limited to, receiving, handling, storing, and distributing material within a regulated manufacturing environment.

Key Accountabilities

• Establish operational procedures for warehouse activities such as verification of incoming and outgoing shipments, handling and storage of materials, maintaining inventory location control, adhering to first in first out (FIFO) methods for storing and shipping product.
• Maintain appropriate inventory levels of all packaging supplies (ex. corrugated boxes, shrink wrap, labels, cushioning).
• Maintain housekeeping standards for storage of materials according to the Surgical & Medical Manufacturing Industry.
• Ensure warehouses accommodate proper storage and protection for materials with special storage requirements.
• Prepare and approve work orders for repairs and purchase order requisitions for replacement of equipment.
• Consult with cross-functional department heads to ensure warehouse activities are appropriately supported and that all internal and external customer requirements are met.
• Ensure proper disposal of used or damaged products according to Environmental Protection Agency (EPA) regulations.
• Manage warehouse safety according to all relevant regulating agencies’ requirements.
• Participate in planning personnel safety and plant protection activities.
• Develop project plans and standard operating procedures; effectively communicate plans and procedures to personnel.
• Evaluate and promote work efficiencies in order to gain productivity opportunities.
• Manage expenses to remain within the department budget.
• Identify and negotiate transportation carrier and outside storage opportunities as needed.
• Identify and set measurements in place for continuous improvements.
• Inventory analysis and cycle counting.
• KPI’s related to daily warehouse operations, inventory accuracy, scrap dollars, product mix, receipts, kanban replenishment, refrigeration space analysis, order accuracy, completion rates, etc.

Networking/Key Relationships

• Manufacturing Production Departments: Daily interactions; Managing flow of material.
• Planning: Daily interactions; Managing flow of material to production.
• Buyers: Daily interactions; Managing flow of incoming material.
• R & D: Occasional interactions; Managing flow of material.
• Finance: Daily interactions; Review scrap material, Review NC material, Review Obsolescence, Ensuring proper G/L codes are utilized.
• Executive Management: Review with VP of Ops possible scrap and provide monthly figures of scrap. Review with Finance Director high dollar scrap to receive approvals to scrap.
• Outside Storage Vendors: Occasional interactions.
• Regulatory: Occasional, except on days of audits both for internal and external.

Qualifications

Minimum Knowledge & Experience required for the position:

• Bachelor’s degree or equivalent years of experience.
• Minimum of eight (8) years previous relevant warehouse experience preferred; computerized warehouse experience required.
• Minimum of four (4) years previous supervisory experience required.

Skills & Capabilities:

• Computer literacy required; knowledge of Microsoft Office, inventory software and experience with large enterprise resource planning (ERP) system preferred.
• Excellent written and verbal communication skills are essential.
• Strong planning, organizational and time management skills are required.
• Ability to research and collect data; ability to effectively design workflows and procedures accordingly.
• Ability to evaluate productivity opportunities, set measurements and report on those metrics.
• Zero quality non-conformances.
• 100% inventory in ERP location control.
• Ability to fulfill/ship orders within 24 hours of receipt from Customer Service.
• Support Line-Item Fill Rate and Order Fill Rate metrics (95%, 93% respectively).
• Ability to lead activities to improve cycle count accuracy (>95%).
• Ability to identify and resolve problems in a timely manner.
• Interpersonal, communication and organizational skills.
• Ability to effectively utilize computer programs (Microsoft Word, Excel); knowledge of MRP/ERP systems.
• Ability to meet commitments.
• Flexible, adaptable work behaviors; ability to manage change effectively.

Travel Requirements: 5% travel