Senior Specialist, Accounts Payable
QPS, LLC
Summary
The AP senior specialist is the main contact point for Accounts Payable and Purchase Orders. While continuing to coordinate the day-to-day, they will take the initiative to improve departmental service levels and various AP finance related metrics. The candidate for AP will mentor and guide staff and peers.
Job description
The Job
- Leads AP month-end close process by preparing monthly liability accruals and miscellaneous schedules.
- Creates and maintains vendor master records with correct approvals.
- Creates and issues purchase orders in the accounting system while fully complying with applicable the organization’s established purchasing policies across all departments and vendor groups.
- Enters vendor transactions (invoices and credit memos) into accounting system.
- Files supporting documentation in accordance with A/P procedures.
- Matches invoices and purchase orders to receiving documents, i.e., packing slips, service reports, returned goods, etc.
- Reviews invoices and expense reports for appropriate documentation, accuracy, and approval prior to payment.
- Manages the AP inbox, and files transactions as appropriate.
- Responds to vendor inquiries concerning payment status of invoices, reconciles vendor statements for discrepancies, and Vendors for resolution.
- Participate in vendor meetings where appropriate (COGS vendors, office supplies, consignments...)
- Processes pass through costs in communication with the A/R department.
- Purchases kitchen & office supplies using sound cost containment strategies (i.e., bulk pricing, off-brand substitutes, etc.).
- Tracks delivered packages, open and secure copy of appropriate backup documents (packing slips, etc.) and contact recipients.
- Orders Federal Express supplies and create online waybills for outgoing shipments.
- Process all outgoing mail, including adding correct postage.
- Prepares other monthly reports, review cost trends, vendor pricing analysis reviews upon request.
Work Location
This job will be 100% home-office based
Requirements
Combination of relevant education & experience that provides sufficient knowledge & skills to ensure incumbent’s success in this role, such as:
- University/College Degree in Accounting, Finance or Business Administration
- Four (4) or more years of relevant experience processing high volume of complex invoices preferred
Requirements
- University/College Degree in Accounting, Finance or Business Administration
- Four (4) or more years of relevant experience processing high volume of complex invoices preferred
Benefits
- 401(k) Matching
- Group Life Insurance
- AD&D Insurance
- Short-term Disability Insurance
- Long-term Disability Insurance
- Training
- Advancement opportunities
- Bonuses
- Merit increases
Company overview
QPS, LLC (also known as QPS Holdings, LLC) is a leading global contract research organization (CRO) founded in 1995 by Dr. Benjamin M. Chien. Originally established as Quest Pharmaceutical Services to provide high-quality bioanalytical LC-MS/MS contract services, the company has grown from a small bioanalysis shop with three employees to a full-service CRO with over 1,200 employees across the United States, Europe, India, and Asia. QPS specializes in providing GLP/GCP-compliant drug development services spanning discovery, preclinical, and clinical phases. The company offers comprehensive expertise in neuropharmacology, drug metabolism and pharmacokinetics (DMPK), toxicology, bioanalysis, translational medicine, and clinical development. With state-of-the-art facilities worldwide, QPS serves pharmaceutical and biotechnology clients by delivering custom-built research solutions, including specialized services for gene therapy, cell therapy, and biomarker development. The company is recognized for its proven quality standards, technical expertise, flexible approach to research, and commitment to client satisfaction.