Shipping Management

Job Description Summary

You will join a team of dedicated laboratory support professionals to participate in the development and management of a best-in-class Shipping management program. You will have the opportunity to leverage and develop your skills in material and sample handling to ensure the procedures for shipment of specimens and materials are followed using industry best practices. You will liaise with scientists and support staff to ensure materials and samples are shipped to their destinations after receipt from scientists in a timely manner.

Job Responsibilities

• Prepare and ship samples, compounds, or related materials from the New Haven site to their appropriate destinations
• Schedule shipments to be picked up from the New Haven site, as well as the Cambridge, MA and Durham, NC sites
• Liaise with scientists to understand their specific shipping needs and timelines
• Review and verify shipment paperwork to ensure accuracy and communicate discrepancies
• Maintain appropriate shipping certifications
• Hold regular meetings with shipping carriers
• Assist with invoice coding in Coupa

Critical Skills

• Strong analytical skills and attention to details
• Excellent communication and interpersonal abilities
• Ability to independently manage multiple priorities and tasks
• Familiarity with transportation regulations and shipping procedures

Basic Qualifications

• A high school diploma or GED is required with 2-3 years of related experience, or an Associate's degree in a related discipline preferred with 1-2 years of related work experience
• Ability to handle multiple tasks and prioritize effectively, detail oriented and highly accurate
• The ability to establish working relationships with scientists
• Self-motivated and interested working in a complex environment
• Ability to effectively present information and a willingness to assist others
• High level of proficiency in MS Office software including Word, Excel, and Outlook

Preferred Qualifications

• Experience working in a laboratory environment
• Hazmat Ground Shipper and/or Hazmat Air Shipper Certifications
• Experience working with dry ice and temperature sensitive shipments
• Knowledge of Coupa and Invoice Coding

Working Environment

• Must be able to work in a laboratory, controlled environments requiring personal protective equipment (e.g., lab coat, safety glasses, etc.) in the laboratory
• Job pace may be fast and job completion demands may be high
• Must be able to remain in a stationary position more than 25% of the time
• The person needs to occasionally move between labs, corridors, adjoining rooms, and buildings onsite. Frequently operate on instruments, objects, tools or controls, which will require regularly bending, squatting, stretching and reaching in order to perform in a service function
• Occasionally move or lift up to 25 pounds (potential for occasional lifting of up to 50 pounds)
• Specific vision abilities required by this position include without limitation, the ability to observe details at close range distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus in order to perform the essential service functions of this position
• Must be able to operate a computer and other office machinery, such as a calculator, copy machine, and computer printer
• Employee may be required to handle hazardous waste according to local, state, and federal regulations. Duties may include identifying, handling, generating, accumulating, storing and labeling hazardous waste
• Potential risk to lab-based hazards including but not limited to extreme temperature, biological materials, and hazardous chemicals
• May be required to complete Medical Clearance, Respiratory Protection Training, and Fit Testing to wear a respirator as protection against hazards present in the laboratory environment