Sr. Administrative Assistant

The Johnson & Johnson Global Commercial Strategy Organization (GCSO) currently has an exciting opportunity for a Senior Administrative Assistant supporting the AI Next Frontier Strategy and Execution and Customer Engagement Strategy & Transformation leaders of the Global Commercial Data and AI team located in Raritan, NJ. In this critical role, you will demonstrate a keen ability to think critically in a fast-paced environment and will work within a team environment.

Key Responsibilities

• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports.
• Update files, documents and navigation maps in our TEAMs groups.
• Closely partner with internal teams to build and distribute pre-reads and training materials.
• Domestic and international travel arrangements.
• Track communications and capture analytics.
• Proficiency in utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, e-Marketplace.
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
• Achieve results in the absence of day-to-day mentorship.
• Maintain office environment and serving as single point of contact for the AI Strategy and execution, and the Customer Engagement Transformation groups.
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action.
• The Senior Assistant may provide back up support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
• Handle external partner relationships and facilitate contracting efforts as needed.

Education and Experience Requirements

• High School/Secondary degree or equivalent required.
• A minimum of 4 years' experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% travel across U.S. sites is required.