Sr. Administrative Assistant
Mass General Brigham
Summary
The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. This hybrid position offers 3 days onsite and 2 days remote.
Job description
Calendar & Scheduling Management
- Manage complex scheduling needs, including coordinating meetings, conferences, and recurring departmental forums; maintain calendars and ensure alignment across academic, administrative, and clinical activities.
- Maintain schedules and tracking tools (e.g., call schedules, time away, faculty metrics), ensuring accuracy and timely updates.
- Provide general administrative and project support, including responding to ad hoc requests and leveraging tools and systems to enhance efficiency.
Meeting & Conference Coordination
- Organize meetings, conferences, and events (in-person and virtual) including room reservations, technology setup, and ordering catering/refreshments for onsite meetings.
- Prepare agendas, materials, and record meeting minutes.
- Coordinate travel and conference logistics (in-person and virtual), including registrations, itineraries, and expense reimbursement.
Academic & Faculty Support
- Provide high-level administrative support to faculty, including preparation and management of documents, presentations, correspondence, and CVs.
- Submit letters of recommendation via on-line systems (ERAS, etc.) or via email/mail.
Operational & Administrative Support
- Support physician onboarding, reappointment, and competency tracking processes.
- Coordinate departmental visitors, including onboarding logistics (badging, access).
- Order and manage office supplies and equipment (e.g., phones, pagers, lab coats).
- Maintain physician administrative office space and submit maintenance requests.
Technology & Systems Support
- Assist in triaging basic IT issues and escalate as appropriate.
- Support updates to departmental websites and shared resources.
General Support
- Collaborate with administrative team to ensure coverage across physician groups.
- Participate in special projects and initiatives as assigned.
Requirements
- High School Diploma or Equivalent Required
- Strong written and verbal communication skills
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Excellent organizational skills and attention to detail
- Ability to manage multiple priorities and work independently
- Strong interpersonal skills with ability to engage professionally across all levels
- Demonstrated ability to handle confidential information
- Proactive approach to problem-solving and workflow management
- Ability to adapt to changing priorities in a dynamic environment
Benefits
- Career Advancement Opportunities
- Differentials
- Premiums
- Bonuses
- Recognition Programs
Company overview
Mass General Brigham is one of the largest integrated healthcare delivery systems in the United States, formed through the merger of Massachusetts General Hospital and Brigham and Women's Hospital. Based in Boston, Massachusetts, this academic medical center system operates multiple hospitals, specialty facilities, and community health centers throughout New England. The organization is renowned for its world-class patient care, cutting-edge medical research, and comprehensive medical education programs. As a teaching affiliate of Harvard Medical School, Mass General Brigham trains the next generation of healthcare professionals while advancing medical science through groundbreaking research initiatives. The system provides a full continuum of healthcare services, from primary care and preventive medicine to complex specialty treatments and emergency services. With a focus on innovation and patient-centered care, Mass General Brigham consistently ranks among the top hospital systems in the nation for clinical excellence and research output.