Sr Administrative Coordinator
St. Jude Children's Research Hospital
Summary
The Sr Administrative Coordinator is responsible for managing administrative activities in order to support and accomplish goals of department and leadership.
Job description
- Serve as the communication liaison and key administrative contact for the department on matters related to meeting scheduling, event management, coordination, logistic management, vendor management, coordination with other teams on matters of financial systems etc.
- Prepare ad hoc and recurring reports, analyze trends and communicate insights, independently.
- Support the planning and coordination of department or organization wide events/ meetings.
- Work with departmental and institutional managers to manage and monitor the department budget.
- Take lead in coordination of small projects/ activities and/or provide significant support to large/ special projects.
- Typically support Executive/ Chair/ VP, managing their calendars, scheduling meetings & travel, CVs and bio sketch management, events & supporting special projects.
- Oversee & manage recruitment process by developing & coordinating itineraries for departmental visitors or new recruits including senior members.
- Contribute to the creation of documents (i.e. presentations/ manuscripts/ grant writing etc.) with higher independence, delegating to others and providing guidance and assistance to others.
- Support the management of compliance issues.
- Mentor junior members of admin team.
- Perform other duties as assigned to meet the goals and objectives of the department and institution.
- Maintains regular and predictable attendance.
Requirements
- High school diploma/GED required
- Bachelor's degree preferred
- 8+ years experience in administration or related area
- Experience Exception: Bachelor's degree and 2+ years experience in administration or related area
- Substantial experience planning/ coordinating events including coordination and vendor management
- Substantial experience managing communication with stakeholders including senior leaders
- Substantial experience in document management, reporting and analysis
- Substantial experience working with office technologies including Microsoft Office (Word/ Excel/ Power point etc.)
Benefits
- Paid time-off
- On-campus conveniences
- Stability of a world-class institution
Company overview
St. Jude Children's Research Hospital is a world-renowned pediatric research and treatment institution headquartered in Memphis, Tennessee, dedicated to advancing cures for childhood cancer and other catastrophic diseases. Founded in 1962 by entertainer Danny Thomas, it stands as the first and only National Cancer Institute-designated Comprehensive Cancer Center devoted exclusively to children. The hospital operates on a unique funding model where families never receive bills for treatment, travel, housing, or food, with costs exceeding $2 billion annually primarily supported by donations through its fundraising organization ALSAC. St. Jude treats approximately 8,600 patients each year from all 50 states and around the world, with a focus on acute lymphoblastic leukemia, brain tumors, sickle cell disease, and infectious diseases. The institution employs over 7,000 staff members and maintains eight affiliate clinics across the United States. Through its St. Jude Global initiative, the hospital shares research and treatment protocols internationally, partnering with more than 350 institutions in over 90 countries. St. Jude has been instrumental in increasing childhood cancer survival rates from 20% in 1962 to over 80% today, while maintaining a robust research program that includes gene therapy, bone marrow transplantation, and precision medicine approaches.