Sr. Executive Admin. Analyst, AT Quality
Johnson & Johnson Innovative Medicine
Summary
The Advanced Therapies Quality (ATQ) Senior Executive Administrative Analyst provides high-level executive and operational support to the Vice President of Advanced Therapies Quality and the global Advanced Therapies Quality Leadership Team. The role combines executive administrative support with broader responsibility for leadership team operations, business coordination, and organizational effectiveness.
Job description
Key Responsibilities
- Provide comprehensive executive administrative support to the Vice President of Advanced Therapies Quality
- Proactively manage a complex global executive calendar across multiple time zones
- Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation and logistics
- Serve as the primary administrative liaison between the VP Quality and key stakeholders
- Handle sensitive business information with professionalism, confidentiality and discretion
- Manage expense reporting, invoice processing, purchase orders and procurement requests using company systems (e.g., Ariba, Concur)
- Manage office resources and vendor relationships to ensure operational continuity
- Coordinate domestic and international logistics for leadership meetings, executive visits, townhalls, workshops and team off-site events
- Support the development and maintenance of the ATQ LT annual operating calendar and meeting cadence
- Partner with LT members to develop agendas, coordinate presenters, and ensure meeting materials are prepared and finalized on time
- Maintain meeting minutes, action trackers, decision logs and follow-up items from ATQ LT meetings
- Track meeting readiness, outstanding deliverables and key milestones, proactively identify gaps and escalate items requiring attention
- Support the collection, consolidation and organization of monthly and quarterly metrics
- Maintain LT SharePoint and Teams sites and related communications platforms
Requirements
- High school diploma required
- Minimum 8 years of Executive Administrative experience supporting senior leaders in a global organization
- Fluent in English, both written and spoken
- Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, and Teams), collaboration tools, and expense systems
- Demonstrated experience managing complex executive calendars, international travel and meeting logistics
- Excellent organizational skills with the ability to prioritize and coordinate multiple competing demands with accuracy and attention to detail
- Strong written and verbal communications skills, including professional interactions with senior executives and cross-functional stakeholders
- Demonstrated ability to work independently, anticipate needs, exercise sound judgement and handle sensitive information with professionalism and discretion
- Strong experience with digital platforms and virtual meeting technologies (e.g. Teams and Zoom)
- Flexibility and adaptability in a fast-paced environment
- Strong interpersonal and communication skills, capable of engaging with executives and stakeholders at all levels
- Proven ability to exercise discretion, maintain confidentiality, and resolve complex issues independently
- Demonstrated agility and adaptability in a hybrid work environment
- Bachelor's degree or formal administrative training preferred
- Certified Administrative Professional (CAP) certification desirable
- Previous experience supporting VP-level executives or senior leadership teams within a global organization
- Experience coordinating leadership team operating rhythms, business reviews, meeting agendas and follow-up activities
- Demonstrated ability to consolidate information, maintain trackers and prepare business reports or dashboards using Excel or PowerPoint
- Experience with SharePoint, Teams and enterprise procurement and expense management systems
- Prior experience within the pharmaceutical, biotechnology, medical device or other related regulatory industry preferred
Benefits
- Pension Plan
- 401(k) Savings Plan
- Vacation
- Sick Time
- Holiday Pay
- Floating Holidays
- Parental Leave
- Bereavement Leave
- Caregiver Leave
- Volunteer Leave
- Military Spouse Time-Off
Company overview
Johnson & Johnson Innovative Medicine is the pharmaceutical division of Johnson & Johnson, leading the way in medical innovation with a relentless focus on bringing transformational treatments to patients worldwide. The company applies rigorous science and compassion to address the most complex diseases of our time, developing groundbreaking medicines across key therapeutic areas including oncology, immunology, neuroscience, and cardiopulmonary medicine. With deep expertise and global reach, Johnson & Johnson Innovative Medicine reimagines how devastating diseases are treated and cured, delivering hope and better care for millions of patients and their families. The organization pioneers the path from laboratory research to clinical application, championing patients every step of the way while maintaining an unwavering commitment to scientific excellence and patient-centered innovation.